Thursday, March 29, 2012

Wyoming is searching for a State Data & Records Manager

Three state archives are actively seeking to hire electronic records archivists or electronic records managers. Interesting. Actually, two of them have been looking for some time: the Wyoming State Archives, which is trying to fill a State Data & Records Manager position, and the Texas State Library and Archives Commission, which is searching for an Electronic Records Specialists, have had to re-open their searches.

If you have experience managing paper and electronic records and supervising staff and would like to live in an attractive small city, the Wyoming State Archives may have a job for you. Details (formatting modified, as always) are as follows:
General Description of WorkSupervise the Records Management unit of the Wyoming State Archives. Collaborate with the State Archivist on the implementation of a centralized repository for digital records created by state agencies. Develop and maintain policies and procedures to manage state records in all formats. Work with state agencies to facilitate the transfer of records to the state records center and digital repository. Provide assistance in accessing records in the state records center and digital repository. Promote the mission of the Records Management unit and the Wyoming State Archives.

Essential Functions
  • Develop strategies and administer programs relating to acquiring, preserving, managing, and providing access to various records of the State of Wyoming
  • Coordinate records retention requirements for state and local government entities
  • Develop and update records management policies and procedures
  • Lead staff in managing state records in all formats
  • Lead staff in the collection of statistics and in the production of unit quarterly and annual reports
  • Measure and document the effectiveness of the records management program and develop long and short-range planning
  • Lead development of RFP's and contracts
  • Fulfill data requests and interpret data for various constituents, including citizens, consulting firms, industry, and other agencies
  • Assist with reference requests
  • Maintain and train others on use of specialized record storage system(s)
  • Explain policies, procedures, and practices to other agencies and concerned individuals and groups
  • Serve as agency liaison for certain contracts and associated exchange of services between agency and contractor(s)
  • Compile data and perform statistical analyses duties
  • Assist in hardware and software acquisition and development purchases with regard to/for records and data management and installation of hardware and software
  • Assist IT with testing, verifying and correcting data for records management program, making recommendations for changes and corrections to system
Knowledge and Skills
  • Knowledge of records management theories, principles and practices
  • Knowledge of archival science theories, principles and practices
  • Knowledge of governmental records systems
  • Skill in understanding information technology
  • Knowledge of principles and concepts of program management and project management
  • Knowledge of basic statistical compilation and analysis
  • Excellent communication skills are a must
Preference will be given to applicants with a Master's degree in Library or Information Science, plus four to six years of progressive work experience in Records and Data Management, including three years of supervisory experience. Professional certification desirable (CRM, Information Certification, CDIA, and/or CA).
The "full hiring range" for this position is $4,187.00 - $4,925.00 per month.

If you're interested in applying, consult the position description, which contains detailed instructions.

Why am I posting these job descriptions? First, it's great to see electronic records positions being advertised, and I look forward to meeting the people who fill these positions at the annual meeting of the Society of American Archivists, the Best Practices Exchange, and other professional gatherings. In addition, a substantial number of of this blog's tens of regular readers work with electronic records or have an interest in electronic records issues and are thus the target demographic for these positions.

Finally, I think that gathering and facilitating access to electronic records archivist/records manager position descriptions may be of modest use to other members of the profession. Archivists who suddenly find themselves in charge of hiring efforts often want to review the position descriptions developed by other repositories, but job postings tend to disappear from the Web shortly after positions are filled or hiring efforts otherwise cease. From now on, I'll post the particulars of any electronic records archivist, electronic records manager, or related position that I encounter; if I miss one, please send the link my way. I've also created a new tag -- "ER position descriptions" -- that will make it easy to pull together all of the job postings reproduced here.

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