Thursday, January 28, 2016

New York State Archives is hiring an Archives and Records Management Specialist 2

If you're an archivist or records manager who has substantial technical skills and knowledge of various metadata standards, wants to work for a darned good archival program, isn't afraid of occasionally working with me (I don't bite, I promise), and would like to live in a small yet colorful upstate New York city, the New York State Archives may have a job for you:
The New York State Archives is seeking to fill an Archives and Records Management Specialist (ARMS) 2 position within the Information Services Unit. The Information Services Unit has responsibility for the development, integration, and support of all New York State Archives information systems. Under the direction of an Archives and Records Management Specialist 3, duties of this position include, but are not limited to, the following:
Participate in the implementation, maintenance and integration of public access and records management systems; Develop and manage New York State Archives web site content relating to government records services and to archival collections; Provide advisement on the implementation of archival professional standards, including but not limited to EAD, EAC, Dublin Core and TEI; Work with State Archives staff and vendors to identify and implement web-based solutions; and Support development of the New York State Archives electronic records program.

For permanent appointment candidates must have one year of permanent competitive or non-competitive 55b/c service as an Archives and Records Management Specialist 1 OR have one year of permanent competitive or 55b/c service in a title SG-16 or above in a title deemed eligible for transfer under Section 52.6 of the Civil Service Law. In addition, candidates must also possess the qualifications listed below. For provisional appointment, candidates must have a Master's degree in history, government, business or public administration, political science, American studies, library/information science, or archival administration and two years of professional experience in which the majority of duties involved one or more of the following:
  • Analyzing or appraising records and information systems to develop recordkeeping and/or records retention plans for an institution, governmental body, or corporation; 
  •  Providing education, training, grant-in-aid, or direct technical assistance services in records management and/or archives administration for an institution, governmental body, or corporation; 
  • Developing or implementing guidelines, standards, policies and procedures concerning records management and/or archives administration for an institution, governmental body, or corporation; 
  • Evaluating available information technology to support recordkeeping needs and requirements of an institution, governmental body, or corporation; 
  • Acquiring, controlling, preserving, making available, or promoting use of archival records, whether in electronic, paper, or other form for an institution, governmental body, or corporation. 
Special consideration will be given to candidates who possess the following qualifications:
  • Participation in the implementation/maintenance of public access and/or records management systems. 
  • Participation in the implementation/maintenance of websites. 
  • Knowledge and understanding of the standards used to provide access to and manage archival records including EAD, EAC and TEI. 
  • Familiarity with XML, XSL and XLST. 
  • Demonstration of experience with core archival and records management practices including scheduling/appraisal; archival description and preservation; digital preservation and electronic records; references services to a wide range of users including state and local government agencies, academics, educators, genealogists, local historians, and the general public. 
The starting salary for this position is $52,293 and, at least according to the current salary schedule, the salary will gradually increase to $66,494 based on annual performance advances. These figures are established by a collective bargaining agreement and are non-negotiable; they may also change slightly following the next round of contract negotiations. In addition, the State of New York offers a comprehensive array of retirement, health, and other benefits.

The deadline for applying for this position is 9 February 2016. For more information and application instructions, consult the position description.

Wednesday, January 27, 2016

Oregon State Archives seeks a Records Analyst 1

Are you an experienced electronic records archivist or electronic records manager? Do you relish the thought of ensuring the continued development of a successful, statewide electronic records management system? Do you live or want to live in the Pacific Northwest? If you answered "yes" to all of these questions, the Oregon State Archives may have a job for you:

This position advises and assists state and local government agencies in records management. This is accomplished in part, but not limited to:
  • Design business processes, record types, records classifications and work flow strategies for the maintenance, access and retrieval of data in the Oregon Records Management Solution (ORMS). 
  • Act as point of contact for the day-to-day operations of the Oregon Records Management Solution. Develop methods for quality control of the Oregon Records Management Solution. 
  • Coordinate the creation, maintenance, retrieval, protection, retention, storage and disposition of all records (electronic and manual) in accordance with State Policy and legal, financial, governmental and historical requirements. 
  •  Provide training and general assistance to state and local government agencies regarding effective records management practices. 
  • Demonstrate continuous effort to improve operations, work cooperatively with internal and external customers and provide quality seamless customer service. 
  • Research and write administrative overviews and program descriptions of state and local government agencies when a schedule is developed or revised providing history and current status. 
In order to be considered for this position, you must have:
  • A Master’s Degree in history, public administration, archives and records administration or a related degree that demonstrates the capacity for the knowledge and skills AND 
  • One year of professional level experience in records management or archives
  • A Bachelor’s degree in history, public administration, archives and records administration or a related degree that demonstrates the capacity for the knowledge and skills AND 
  • Designation as a Certified Records Manager (CRM)
The salary range for this position is $3,365 - $4,899 per month, and the application deadline is 2 February 2016. For more information about this job, the Oregon State Archives, fringe benefits, and the Salem area, consult the very attractive position description.

Tuesday, January 26, 2016

Ohio History Connection seeks an Electronic Records Archivist

If you have both electronic records management and digital preservation experience and want to live in a Midwestern city that's surprisingly energetic and appealing, the Ohio History Connection would like to hear from you. (I'm an Ohio native, so I'm allowed to say that Columbus -- a city I've repeatedly enjoyed -- is a lot more more interesting that it seems at first glance.) Here's what you need to know:
This position within the State Archives is responsible for the appraisal, transfer, accessioning, management, description, preservation and access of electronic public records acquired by the State Archives of Ohio.

Essential Duties and Responsibilities
  • In consultation with the State Archivist, establish and implement electronic records policies, goals and objectives. 
  • Carry out professional archival work focused on the appraisal of, description of, preservation of and access to electronic records transferred to the State Archives. 
  • Review options and make recommendations for the accessioning, ingest, potential conversion, storage, preservation of and access to electronic records transferred to the State Archives. 
  • Assist in the development of records retention and disposition schedules for government records.  
  • Develop and deliver training on electronic records management and preservation. 
  • Serve, as required, on national and statewide working groups, committees and task forces such as the Ohio Electronic Records Committee. 
  • Serve as liaison between the State Archives and the Ohio History Connection Information Technology staff. 
  • Other duties as assigned. 
Supervisory Responsibilities
The Electronic Records Archivist supervises staff archivists in their duties of appraisal, preservation, arrangement and description of electronic records as well as the associated processing efforts of interns and volunteers. Qualifications Education and Experience:

  • Master’s degree in library science, archival administration or information technology. 
  • Thorough knowledge of electronic archival and records management principles and practices. 
  • Understanding of archival systems, document imaging and conversion systems, document management systems, and records management. 
  • Knowledge of metadata standards.
  • Experience with electronic records preservation activities.
  • Excellent project management skills and ability to carry out essential job requirements and produce efficient and effective results. 
  • A minimum of four years of records management and/or archival experience and relevant experience managing a successful electronic records program.
  • Experience appraising government records.
  • Experience conducting archival training and outreach.
  • Working knowledge of state and local government organizational structures, operations and functions. 
Certificates or Licensures
Must possess valid driver’s license. Certified Archivist or Certified Records Manager designations, Society of American Archivists Digital Archives Specialist or Certified Document Imaging Architect (CDIA+) certifications preferred.

Language Skills
Ability to follow complex written or oral instructions. Must be able to effectively explain complex records management, archival and information technology issues to non-technical audiences, including staff, associates, government entities and the public orally and in writing.

Mathematical Skills
Requires basic mathematical skills.

Technical Skills
Must have a comprehensive knowledge of archival and records management techniques, electronic records management and preservation practices, document imaging and management systems, and emerging electronic technologies.

Reasoning Ability
Ability to pay attention to detail. Ability to determine and employ the most efficient and effective methods in order to achieve desired results.

Position will remain open until filled. All interested applicants should submit a professional cover letter, resume with salary requirements to: applicant[at] or fax to Human Resources at 614-297-2293.

Human Resources Office
Ohio History Connection
800 E. 17th Ave. Columbus, OH 43211
Fax: 614-297-2293
E-mail: applicant[at]