Thursday, April 6, 2017

New York State Archives seeks an Archives and Records Management Specialist 2

If you're an archivist or records manager who relishes the thought of working with lots of records creators and appraising a wide array of records, want to work for a large yet dynamic repository, isn't afraid of running into me on fairly regular basis, and would like to live and work in the historic Hudson Valley, the New York State Archives may have a job for you:
The New York State Education Department’s State Archives is seeking candidates to fill an Archives & Records Management Specialist 2 position within the State Archives’ Government Records Services program.  The Government Records Services Program provides archives and records management assistance and support to state agencies and local governments.  Duties of this position include, but are not limited to, the following:
  • Provide advice, assistance and technical support to state agencies and local governments in the management of records and recordkeeping systems;
  • Develop and revise retention schedules for state agencies and local governments;
  • Conduct onsite appraisals of State and local government records to determine archival value and prepare reports of evaluations; and
  • Develop and present both online and onsite workshops on records management to state agencies and local governments.
Reassignment:  One year of permanent competitive or 55b/c service as an Archives and Records Managements Specialist 2.
Section 52.6 Transfer:  One year of permanent competitive or 55b/c service in a title SG-16 or above deemed eligible to transfer under Section 52.6 of the Civil Service Law.
Provisional Appointment:  Candidates must have either 1) one year of permanent competitive or non-competitive 55b/c service as an Archives and Records Management Specialist 1; OR 2) master's degree in history, government, business or public administration, political science, American studies, library/information science, or archival administration AND two years of professional experience in which the majority of duties involved one or more of the following:
  1. Analyzing or appraising records and information systems to develop recordkeeping and/or records retention plans for an institution, governmental body, or corporation;
  2. Providing education, training, grant-in-aid, or direct technical assistance services in records management and/or archives administration for an institution, governmental body, or corporation;
  3. Developing or implementing guidelines, standards, policies and procedures concerning records   management and/or archives administration for an institution, governmental body, or corporation;
  4. Evaluating available information technology to support recordkeeping needs and requirements of an institution, governmental body, or corporation;
  5. Acquiring, controlling, preserving, making available, or promoting use of archival records, whether in electronic, paper, or other form for an institution, governmental body, or corporation.
PREFERRED QUALIFICATIONS: Special consideration will be given to candidates who possess the following qualifications:
  • Demonstration of experience with core archival and records management practices including scheduling/appraisal, archival description and preservation, digital preservation and electronic records, and references services to a wide range of users including state and local government agencies, academics, educators, genealogists, local historians, and the general public. 
  • Experience with records management methods and techniques, especially in a government setting.
The starting salary for this position is $54,406 and, at least according to the current salary schedule, the salary will gradually increase to $69,182 based on annual performance advances. These figures are established by a collective bargaining agreement and are non-negotiable; they may also change slightly as a result of future contract negotiations. In addition, the State of New York offers a comprehensive array of retirement, health, and other benefits.

The deadline for applying for this position is 12 April 2017. For more information and application instructions, consult the job posting

Thursday, January 5, 2017

California State Archives is hiring a Deputy State Archivist

If you're a seasoned archivist or records manager who relishes the thought of putting your supervisory and administrative experience to good use, has at least some electronic records experience, lives or would like to live in northern California, and want to work with some great people, you may be the Golden State's next Deputy State Archivist. Details:
Department Information
The Secretary of State is seeking a full-time, permanent Staff Services Manager II [Deputy State Archivist]. Under the general direction of the Chief, Archives Division, the incumbent supervises and evaluates program activities of a staff of professional archivists, records management analysts, as well as records management staff, administrative staff, technicians, and support staff; assist in the formulation, implementation, and administration of archival and records management programs and planning; assists the Division Chief in the formulation of policy and procedures; oversees public relations and community programs; attends conferences, meetings and hearings; and work with the Division Chief to implement the mission of the Division. The position is located in downtown Sacramento, near Light Rail, K Street Mall, and other amenities.

Job Description and Duties
Administering the Division’s budget; formulates and implements Division policy and procedures; oversees public information activities that impact on the knowledge and understanding of the public affected by the programs of the Division; oversees development, implementation and promotion of automated systems that access archival information services and database; serves as security officer for the division and maintains the security manual; gathers information from staff relating to facility issues and concerns and contacts SOS-Business Services; Supervising and directing the work of archivists, records management analysts, records management staff, administrative staff, technicians and support staff; evaluating the performance of staff; reviewing monthly workload reports; directing difficult and complex historical research; recommending legislative proposals and reviewing proposed legislation relating to the Division; in the absence of the Division Chief, representing the Secretary of State at conferences, meetings, and legislative hearings on matters relating to the Division.

Special Requirements
Supplemental Questionnaire. The response to the Supplemental Questionnaire questions listed below shall be not more than two pages in length. Must be typed in Times New Roman or Arial font, 12-point, single spaced, and with margins set at one inch (1”) on each side. The response must clearly state the professional experience relevant to the Archives program area. Applications submitted without a Supplemental Questionnaire will not be considered.
  1. Describe a situation in which you took a lead role to identify and resolve a conflict within your organization. 
  2. Explain the essential principles and purpose of the management archival records. 
  3. Describe your knowledge and experience with managing, preserving and maintaining electronic records and other items of historical significance. 
  4. Share your knowledge and experience with supervising, coaching, mentoring, and directing other employees or teams. 
  5. Describe the key competencies and characteristics you find most critical for a successful leader then explain how you have demonstrated these competencies in your current role.
The application deadline is 20 January 2017. The successful candidate will earn between $6,005.00 - $7,462.00 per month, and the State of California offers a comprehensive suite of employee benefits.  If you have not already taken California's Staff Services Manager II civil service examination, you must demonstrate that you have applied to do so (the exam is offered continuously) when you submit your application. The successful candidate must attain a satisfactory score on this examination. For more information and application instructions, consult the position description.