Wednesday, March 28, 2012

Texas seeks an Electronic Records Specialist

Are you an experienced electronic records archivist? Do you live in or want to move to the Austin area? If you answered "yes" to both of these questions, the Texas State Library and Archives Commission may have an Electronic Records Specialist position waiting for you.

Details (formatting modified) are as follows:
Performs highly complex (senior-level) consultative services and technical assistance work for the State Archives. Work involves planning, developing, and implementing an electronic records preservation program and providing consultative services and technical assistance to program staff, other divisions and governmental agencies. In consultation with the Division Director, may train, schedule, assign, and prioritize staff workloads. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.

  • Research, analyze and recommend strategies and actions necessary to plan, develop and implement an electronic records program for preservation of electronic records generated by state government agencies deemed to have permanent archival value
  • Assists with developing program policies, procedures, standards and manuals in accordance with program objectives and goals
  • Carry out technical work focused on electronic records transferred to the State Archives including:
    • Appraisal and assisting with the development of records retention and disposition schedules for government records
    • Coordination of data conversion and migration
    • Description of records series and other tasks and procedures necessary to ensure preservation and access to electronic records accessioned into the State Archives
  • Provide guidance to staff in the development and integration of methods and procedures related to the management and preservation of electronic records
  • Provide consultative services and technical assistance to state government agencies and affiliated programs on issues related to the transfer, preservation, and accessibility of electronic records and content
  • Work with Asst. Director for Archives to oversee the electronic records appraisal, preservation, arrangement, and description efforts of staff archivists, interns and volunteers
  • Assist in responding to Public Information Act requests for electronic records
  • Other duties as assigned
  • Attend work regularly and in accordance with agency leave and attendance policies
  • Comply with all applicable agency policies and procedures, including safety and standards of conduct
  • Assist in the preparation of reports and budget requests
  • Research, write and/or prepare grant proposals, materials, reports, and articles for publication
  • Conduct special projects as assigned by the Division Director
  • Represent the agency on national and statewide working groups, committees, and task forces as required
  • Master's degree in library science, archival administration, or information technology
  • Three years professional experience managing electronic records or digital content
  • Knowledge of archival systems, hardware and software used for electronic imaging systems, document management systems, and personal computers
  • Excellent project management skills
  • Work experience with standard desktop software
  • Knowledge of archival techniques, electronic records preservation practices, systems analysis, data management, imaging practices, email retention, emerging electronic technologies, and component hardware/software
  • Ability to analyze data, to formulate conclusions, and to write well organized and grammatically correct reports/correspondence.
  • The ability to effectively explain complex archival and information technology issues to staff, associates, government entities and the public
  • Ability to work well with a wide variety of persons in and outside the division
  • A valid driver's license is required
  • Working knowledge of state government organizational structures, operations and functions
  • Certified Archivist or Certified Records Manager designation desirable
  • Experience in appraisal of electronic archival records
  • Experience in the application of automated information management systems to library, archival, records management, or business problems
  • Experience in responding to Texas Public Information Act requests
  • Knowledge of Texas history and government
  • Experience writing grant proposals and implementing grant programs
  • Submission of college transcripts (undergraduate and graduate)
  • Portfolio of writing samples including correspondence and reports
  • Travel by personal auto and commercial air occasionally required
  • Criminal history check will be required of successful applicant
  • Reports to Director, Archives and Information Services Division
  • This position has no supervisory responsibilities
The salary range for this position is $3,640-$4,500 per month.

The Texas State Library and Archives Commission will accept applications until a job offer is made. If you want to toss your hat into the ring, follow the instructions included in the position posting.

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