Monday, February 16, 2015

University of Georgia seeks a University Archives and Electronic Records Archivist

If you've got extensive descriptive experience and electronic records know-how, relish the thought of working in a large university special collections department, you just might become the University of Georgia's new University Archives and Electronic Records Archivist. Here's what you need to know:
Purpose and Scope
The University of Georgia Libraries seeks a University Archives and Electronic Records Archivist who will be responsible for the development and management of the University Archives, the historical records of the University of Georgia, and the University Records Management program, which handles official university records as prescribed by state-wide guidelines. This position reports to the Co-Director of Technical Services and University Archives of the Hargrett Rare Book and Manuscript Library. The position supervises two full-time and one part-time staff, as well as student employees, and participates in the general activities of the Hargrett Library. Some weekend and evening work is required.

Duties and Responsibilities
  • Oversees and participates in the processing of University Archives collections by arranging and describing materials in accordance with departmental procedures, DACS, and other archival standards; creating entries and completing revisions to records in Archivists’ Toolkit; and accessioning new collections.
  • Collaborates with the Co-directors to develop and maintain a robust university archive program by actively participating in soliciting and evaluating materials.
  • Oversees the university records program by interpreting and promoting awareness of state regulations and schedules; developing local policies and procedures for records management; and directing and participating in the intake, evaluation, recording and disposition of records.
  • Coordinates the appraisal, transfer and accession of electronic records into Hargrett Library collections; converts, validates, describes, preserves and makes accessible these records; updates EAD records in the Hargrett Library’s finding aid database.
  • Supervises and trains two records management staff positions, interns, and student assistants through effective communication and a fostering of shared goals that yields knowledge, productivity, and dependability.  
  • Provides reference service to the University community and the general public by participating in staffing the department's reference desk and reading room, by developing and maintaining knowledge of collections within the library. 
  • Contributes to the Hargrett Library, as well as the Libraries, by maintaining awareness of changes in the organization, contributing to the development of policies and procedures, and serving on appropriate Libraries’ committees as assigned or elected. 
  • Develops and maintains professional skills by participating in continuing education and professional development actives, such as workshops and conferences; staying current with the professional literature and engaging in research or other creative activities. 
  • Participates in library-wide communication by reading, responding to, and initiating information transmitted via GRAPEVINE (the Libraries’ listserv) and other communication tools, and appropriate library-wide or departmental meetings and asking questions, seeking clarification, or initiating discussion on library issues. 
  •  Maintains flexibility and awareness of changes and needs in the department and organization by assuming similar duties and responsibilities as assigned.
Required Qualifications
  • ALA-accredited MLIS (or relevant Master's degree with ACA certification expected in 5 years for continued employment) 
  • Two years of experience in an archives or special collections arranging and describing historical collections, or an equivalent combination of education and experience; Demonstrated experience applying DACS and EAD, and familiarity with Dublin Core, AACR2, RDA, LCSH, and MARC
  • Working knowledge of current archival descriptive standards, intellectual property rights, and issues related to born-digital content and digital conversion of archival materials; Experience processing born-digital records; Working knowledge of digital preservation standards, including OAIS, Trusted Digital Repositories, and PREMIS
  • Ability to function as a contributing team member in a production-oriented environment
  • Demonstrated initiative to complete projects
  • Excellent research, writing, and communication skills
  • Excellent interpersonal skills and the ability to collaborate with other departments, as needed
  • Working knowledge of historical research methodology and experience with standard bibliographic tools
  • Supervisory experience
  • Ability to tolerate dust and inactive mold spores
Preferred Qualifications
  • Experience with Archivists’ Toolkit or other archival management systems desired
  • Complex organizational papers processing experience preferred
  • Experience establishing or improving workflows for accessioning, processing, and providing access to digital records preferred
Minimum salary is $39,500. UGA librarians are non-tenured faculty members. UGA offers an attractive benefits program including a choice of health and retirement plans, dental plan, tuition remission and paid relocation, 21 days annual leave, 12 days sick leave, and 12 paid holidays. The application deadline is 8 March 2015. For more information and detailed application instructions, consult the position posting.

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