Sunday, February 15, 2015

Missouri Secretary of State seeks an Electronic Records Archivist

Missouri's Secretary of State, which oversees the Missouri State Archives, is hiring an Electronic Records Archivist. If you have substantial electronic records and records management experience, want to work with some good people, and would like to live in an attractive small city that's close to one of the Midwest's largest wine producing regions, here's what you need to know:
General Function and Scope of Responsibility

This is a specialized, professional position evaluating the administrative, legal, historical, and fiscal value of electronic records generated by state and local agencies in Missouri. The individual in this position provides professional guidance to state and local government agencies; maintains liaison with staff archivists and records analysts concerning appraisal/description work, automated inventory systems, and standards for both; advises on problems with electronic records retention and disposal; is a primary resource for questions regarding the records tracking system; and performs all other tasks as requested by supervising agency director.  

Examples of Work Performed
  • Participates in the development and implementation of records and information management policies and procedures to ensure adequate and accessible records are maintained by state and local agencies. 
  • Assists state agencies with the development of records disposition schedules and presents recommendations to the State Records Commission. 
  • Serves as information source for state and local agencies concerning retention of electronic records. 
  • Develops and delivers training modules and/or presentations to organizations related to the office’s records tracking system and other electronic records issues. 
  • Researches trends in electronic records management with emphasis on storage and media. 
  • Offers other specialized services to state and local agencies as assigned. 
  • Defines concerns to vendors based on feedback from agencies, works with vendor to develop solutions and is the primary tester to ensure solutions meet the needs of agencies. 
  • May plan, assign, and supervise the work of clerical staff, interns, and volunteers. 
  • Promotes the activities of Records Management, Local Records and State Archives through speaking engagements and participating in professional organizations. 
Required Knowledge, Abilities, and Skills
  • Knowledge of records management and records disaster planning standards, principles and practices. 
  • Knowledge of the principles and practices involved with the collection and disposition of public records. 
  • Knowledge of hardware and software used for electronic imaging systems, document management systems, and personal computers. 
  • Knowledge of the concepts, methods, and techniques of project management, database management, and system development. 
  • Knowledge of digital preservation standards and best practices including working knowledge of the OAIS Reference Model and metadata standards such as Dublin Core. 
  • Knowledge of web-page development and design preferred. 
  • Ability to express ideas clearly orally and in writing. 
  •  Ability to read, analyze, and interpret industry periodicals, professional journals, technical procedures, and government regulations. 
  • Ability to effectively present information and respond to questions from associates, state and local agencies, and the public. 
  • Ability of establish and maintain effective working relationships with associates, state and local agencies, and the public. 
Minimum Qualifications
  • A master’s degree in information systems, library science (with an information science emphasis), computer science, business, or other related field strongly preferred. 
  •  Certified Records Manager designation or the commitment to obtain such. 
  • A Missouri Drivers License and the ability to travel statewide.
The starting salary for this position is $3,244 per month ($38,928 per year), and a comprehensive suite of benefits is offered. The application deadline is 2 March 2015. For more information and detailed application instructions, consult the position posting.

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