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The Vermont State Archives and Records Administration (VSARA), a division within the Vermont Office of the Secretary of State, oversees the state records management program in addition to the State Records Center and State Archives.
The Vermont Secretary of State's Office has an excellent opportunity for a specialized, detail-oriented professional to analyze and appraise records created or received by Vermont public agencies. You will advise on records retention and disposition and develop record schedules; provide professional records and information management guidance to all three branches of state government and local government agencies; collaborate with archivists, records analysts, agency records officers and liaisons, and government officials on the application of effective and efficient records management practices; be a primary resource for questions regarding the state archives and records administration program; and perform all other tasks as requested by the Records Analyst III.
You will independently perform the full variety of records management functions, including: appraisal theory and methodology; records management policies and procedures; legal reviews; and professional standards and best practices. You will apply knowledge and expertise in software applications, state government structures and functions, database theory, archives, records and information management, and electronic information systems to collect and analyze recordkeeping data. You must understand and will explain records management program requirements to state and local government agencies; analyze and develop services specific to meet those needs; and provide full consultative services and outreach, including guidance on record schedules, laws and regulations, policies and guidelines, professional standards and best practices.
Master's degree from an accredited college or university in library or information science (with an archives/records management emphasis) is strongly preferred
Knowledge, Skills, and Abilities
Education and Experience
- Working knowledge of archive, records and information management theory, principles, methodology, applications, professional standards, and ethics that guide records analysis and management work.
- Working knowledge of State and Federal laws, regulations, policies, and procedures that govern records analysis and management practices.
- Working knowledge of the purposes and functions of retention schedules and transfer lists.
- Working knowledge of database theory, applications, and practices, and other current and emerging technologies employed to maintain consistent standards in managing records and information.
- Working knowledge of state government structure and functions. Working knowledge of personal computers, databases and electronic records management systems, and software applications. S
- kill in communicating with others, both verbally and in writing.
- Ability to manage multiple assignments and adapt to changing priorities.
- Ability to initiate and sustain cooperative relationships with a wide variety of individuals encountered during work activities.
- Ability to work independently and in a team environment.
- Ability to effectively impart complex ideas to others in easily understandable terms.
- Ability to exercise sound judgment in evaluating situations and make logical decisions.
- Ability to incorporate evolving and emerging theories, principles, ethics, and best practices; and apply these to current assignments.
Education: Bachelor's degree from an accredited college or university. Experience: Two years of professional records analysis and records management work experience at the entry level, or two years of experience as a Records Analyst I or Archivist I with the State of Vermont.
Education: Master's degree from an accredited college or university in archival management, library or information science, records management, business administration, general management, public administration, computer science, legal studies, or a closely related field.
Experience: One year of professional records analysis and records management work experience at the entry level, or one year of experience as a Records Analyst I or Archivist I with the State of Vermont.
Working Conditions< /snip >
Work is performed in a standard office setting, but some travel may be required for which private means of transportation should be available. May be required to lift boxes weighing 20 to 30 pounds.
For additional information and application instructions, consult the position posting. Unfortunately, the State of Vermont's online employment application system doesn't allow one to link to individual postings. However, if you go to this page, check the "Education & Library Services" option in "Job Categories," and then click the Search button, you'll find the posting quite easily; doing a keyword search for "Records" will also take you to it.