Wednesday, November 26, 2008

New York State Archives e-mail guidelines, part three

A few days ago, I noted that New York State Archives' new publication, Developing a Policy for Managing Email, had been released. At the time of my initial post, the PDF version of the publication that was on the State Archives site was a bare-bones version that lacked a cover page and other niceties.

Now, our parent agency's design personnel have created a new cover and layout for it. We still have to fix a few minor formatting quirks, but we've made the new version available via the Web.

To the best of my knowledge, Developing a Policy for Managing Email is the most attractive technical publication we've ever produced. Of course, its content would have be just as good if it were hand-written on scrap paper; I'm nonetheless happy that it's been packaged so nicely.

I'm particularly glad that my colleague Ann Marie, who spent months grappling with e-discovery, records scheduling and retention, information security, and other issues associated with e-mail management while writing this publication, got to choose the final cover design. She put a lot of thought and effort into this publication, which deserves an appealing design.

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