Time capsules, preservation concerns, and honorary archivists

Creswell, Oregon, is a town of about 4,500 people located in western Oregon. In honor of the town's 100th anniversary and the state's 150th anniversary, an ad hoc committee of residents is putting together a time capsule that will be opened in 2059. The city government is allocating $1,000 to the project, but the committee is seeking additional contributions and will honor donors by inscribing their names upon a plaque:

Those who contribute $250 or more will be designated as "archivists," between $100 and $249 as "historians" and $50 to $99 as "timekeepers." Of course, smaller amounts are welcomed as well.

It's really gratifying that "archivist" is the greatest honorific that the committee will bestow: all too often, archivists are seen as the handmaidens of academic historians, not as professionals who possess unique theoretical and applied knowledge and who serve a broad array of users. Maybe our efforts to raise our profession's public profile are starting to pay off . . . .

It's also really heartening that the ad hoc committee is keenly aware of the preservation challenges inherent in this project:

Time capsule project committee members Carol Hooker, Jean McKittrick, Shelley Humble and Helen Hollyer have researched suitable containers that will survive 50 years, as well as the types of material that will withstand deterioration and still be accessible to our descendents after half a century has elapsed.

While it would be easy to place hundreds of documents and photographs on CDs or DVDs, technological change is progressing so rapidly that it is highly unlikely that a method of accessing data preserved by today's high-tech methods would exist in 2059.

Similarly, even when sealed in a container designed specifically for long-term preservation of its contents, many organic materials, including newsprint, decompose rapidly, and are not suitable for long-term preservation.

Archivists, librarians, and curators have consistently emphasized that simply placing electronic files on CD or DVD isn't sufficient to ensure their preservation and that some paper-based materials won't likely stand the test of time, and it's great to see that this message is slowly moving beyond the cultural heritage community and into the wider world. The Creswellians of 2059 -- and their contemporaries throughout the world -- will be glad it did.

John Cleese's Friendly Advice Machine

I rarely use this blog to highlight commercial products or advertisements, but every now and then I stumble across something that archivists or records managers might find interesting. The following site isn't new, but I came across it a couple of days ago when doing some general research. It made my day.

About a year ago, Iron Mountain Digital engaged comedian John Cleese, who has long history of making training films, to create a series of film clips highlighting its data backup and recovery, e-discovery, and other services. The result: John Cleese's Friendly Advice Machine, in which "Dr. Harold Twainweck" and other characters dispense not-so-friendly but memorable advice.

The Friendly Advice Machine is targeted to IT professionals, but electronic records managers and electronic records archivists who love Cleese and Monty Python will also find it eminently rewarding.

Be warned: if you visit the Friendly Advice Machine, watch the intro, and then wait for more than a few seconds to choose a video or click on a link, "Dr. Twainweck" will start to badger you: "If this were a game show, you'd have lost by now." "Look, I'm going to go read a book -- something you may never have experienced -- and you can click whenever you figure it out, okay?"

And, yes, there is a video about spam-spam-spam-spam-SPAM!

One last thing: my relationship with Iron Mountain consists of chatting with its reps at SAA and other conferences and receiving the occasional blanket sales call. I simply find the Friendly Advice Machine entertaining, and I hope you do, too.

New York In Bloom revisited

Arrangement by Mary Bohnet of the New York State Capital District Sosetsa Study Group, in front of an untitled 1968 work by Donald Judd.

I went back to New York in Bloom, the New York State Museum's annual fundraiser for its after-school programs, to see the displays I missed yesterday. I'm glad I did: the State Museum is located in the same building that houses the State Archives and State Library, but I rarely have time to visit it. I'm always surprised and pleased to see how my State Museum colleagues have modified existing exhibits and created new ones, and now that planning is underway for a major renovation, I want to see the existing exhibits while I still can.

The State Museum is U-shaped, and most visitors enter via the West Gallery and proceed to the Adirondack Hall, Native Peoples, and natural history galleries, and end with the New York Metropolis gallery and Fire Engine Hall. I followed this path yesterday, but today I began with the New York Metropolis gallery -- I got to spend only a few minutes in it yesterday afternoon.

The World Trade Center exhibit is one of the newest sections of the New York Metropolis gallery. It is a solemn place; as people enter it, conversations taper off and parents shush their children. I have boundless respect for the State Museum colleagues who recovered artifacts from the WTC site and the Fresh Kills processing facility and then put together this exhibit. They spent years doing this heartbreaking work, and they're still reaching out to first responders, survivors, victims' families, and other people who have artifacts relating to the events of 11 September 2001.

The above arrangement, by Merilyn Niles, Jane Arseneau, and Marge Lansing of the Blue Creek Garden Club, sits beneath a flag that the State Police recovered from the WTC site and next to a canister used to contain suspected explosive devices. The canister is dedicated to the two bomb squad technicians and the bomb-sniffing dog lost on 11 September 2001.

The Fire Engine Hall, located next to the WTC exhibit, is invariably a big hit with kids, and this arrangement, created by Anthony Macarelli, captures the elegance, color, and gloss of these vehicles.

Another arrangement in the Fire Engine Hall, this one created by Andrew Kochn of the Mohonk Mountain House.

Jeanine Grinage, who works for the State Museum, and Stephaun Grinage created this cluster of sunny-day arrangements for the Sesame Street exhibit in the New York Metropolis gallery.

An Ellis Island display, with an arrangement by Marilyn Ryan of the Garden Club of Kinderhook.

An elevator car from one of New York City's first skyscrapers is pressed into service as a display platform for this arrangement by Mark Felthausen of Felthausen's Florist.

This spiral arrangement, created by Craig R. Waltz Jr. of Designs by Craig, complements the storefront of the Tuck High Company of Chinatown. This store is likely the oldest continuously operating Chinese-owned business on the Eastern Seaboard; loosely translated, the store's name means "honesty and high integrity."

A Fifth Avenue department store display window, ca. 1925. Its nicely complemented by this arrangement, which was created by Brian Schell of Bountiful Blooms Florist.

Tim Wells of Crazy Daisy Flower Shop created this arrangement, which sits in a nook of a recreational boating display.

The replica dinosaur fossil at the entrance of the Ancient Life in New York gallery, with an arrangement by Michelle Peters of Ambiance Floral and Events.

A striking arrangement by Ann Pastore.

Members of the Museum Club, the State Museum's after-school program for children aged 8-13, created this arrangement. Using the Textural Rhythms: Constructing the Jazz Tradition exhibit as a springboard, the kids were exploring the interplay between color, texture, and design, and their work sits in front of Liz Pemberton's So Jazzy! (l.), Keisha Roberts's Between the Devil and the Deep Blue Sea, and Theresa P. Shellcraft's The Regina Cloth (r.)

Walking through the State Museum's galleries, I spent a lot of time thinking about the Museum Club and the Discovery Squad, the State Museum's program for young people aged 14-18. These programs serve children and teens living in Albany's poorest neighborhoods, and they achieve fantastic results. These programs were started because staff noticed that more than a few young people were idling away their afternoons at the State Museum. Instead of seeing them as a problem and shooing them away, staff recognized that these young people were there because the State Museum met a need -- it was an interesting, safe, no-cost place to go after school -- and set about ensuring that the kids got help with their homework, started thinking about and planning for their futures, got lots of adult guidance, and had fun while learning.

The staff of the State Museum's Youth Services unit deserve tons of kudos for the great work they're doing, and I think that other curators, librarians, and archivists could learn from them: I've met a number of Discovery Squad and Museum Club alumni, and all of them raved about these programs and the State Museum itself. These young people will likely be lifelong museum-goers and museum supporters, and they'll no doubt take their own children to museums . . . .

New York in Bloom is now over. The floral designers are dismantling their displays. When the State Museum opens tomorrow morning, almost all of the arrangements will be gone, as will the admission fee. This blog will return to its usual archival focus, and will be text-centric once more. I hope that you've enjoyed this floral interlude as much as I enjoyed putting it together. I'll leave you with an image of the display in the main lobby of the State Museum. It was created by David Michael Schmidt of Renaissance Floral Design, and it's like a promise of spring . . . .

18th Annual New York in Bloom

Part of the main lobby display by David Michael Schmidt of Renaissance Floral Design.

Every February, the New York State Museum hosts New York in Bloom, a three-day event that incorporates over 100 floral arrangements into the State Museum's exhibit space and special workshops on gardening and floral design into the State Museum's educational calendar. New York in Bloom has become an Albany tradition -- a lush and fragrant break from February's cold, snow, and ice.

New York in Bloom is also a fundraiser for an excellent cause: the State Museum's after-school programs for area children and teenagers. Most of the young people enrolled in these programs live in poverty, and the State Museum's programs provide things to which they might not otherwise have access: intensive academic support (adults help the teens, and the teens are paid a small stipend to tutor the younger kids), help with visiting and applying to colleges, educational field trips, and lots of hands-on learning using the Museum's collections. To date, all of the teens enrolled in the program have graduated from high school, and more than 90 percent of them have gotten into college.

I was planning on seeing New York in Bloom tomorrow, but a snowstorm is coming our way tomorrow morning, and I thought it best to run over and make sure that I got to take in at least some of the event. I hope you enjoy looking at these photos as much as I enjoyed taking them.

Arrangement by David Johnson Pawling of Pawling Flower Shop, in front of a Christmas Seals design by artist and author Rockwell Kent; the State Museum's Rockwell Kent: This Is My Own exhibit -- which I strongly recommend -- will be open until May 17 of this year.

A well-heeled tourist in one of the Adirondack Recreation displays, with an arrangement by the SUNY Cobleskill Plant Science Department.

Louise Kavanaugh of the Bethlehem Garden Club created this arrangement, which sits next to two fishermen in an Adirondack Wilderness display.

A 19th century steam locomotive, with an arrangement by Verena Takekoshi and Sue Scott of Garden Explorers.

James Coe's Barn and Tree Swallows on a Dairy Farm, with an arrangement by Cindy Campbell of the Blue Creek Garden Club.

Flowers really complement Textural Rhythms: Constructing the Jazz Experience, an exhibit that brings together the traditionally African-American art forms of quilting and jazz; this exhibit closes on March 1, so now is the time to see it! The above arrangement, created by Audrey Hawkins of the Fort Orange Garden Club, sits adjacent to Valerie C. White's Ohio River Blues Man (l) and Valerie C. White's Blow Trane Blow (r.)

Pamela Love of the Rensselaer Garden Club has created an arrangement that nicely compliments Iris Simmons's Ode to Moderne.

Carolyn Crump's The Spirit of Rita, with an arrangement by Tammy Delia of Renaissance Floral Design.

During New York in Bloom, the Museum's Bird Hall is transformed into a series of room-sized table arrangements such as this wedding reception hall created by Rudy Grant and David Siders of Experience and Creative Design.

Douglas Fisher of Design by Douglas turned another section of the Bird Hall into a retro-modern bar.

If the weather permits, I'm planning to go back to the State Museum tomorrow and visit the galleries I didn't have time to see today. However, even if I don't get the chance, I'll be happy: the indoor flowers of New York in Bloom are a harbinger of the outdoor flowers of New York in bloom.

SAA and its LGBT members

NB: The views expressed in this post -- and in all of my posts -- are mine and mine alone and do not necessarily reflect those of the SAA Lesbian and Gay Archives Roundtable or any other organization in which I am involved.

I've been meaning to post about the recent brouhaha that erupted on the Archives & Archivists listserv, which began with some ill-informed and overheated comments regarding a discussion resolution that the SAA Diversity Committee, with the support of the Lesbian and Gay Archives Roundtable, submitted for Council's discussion at its upcoming meeting. However, during the past few weeks, I've had to focus on a high-priority work project. As a result, I haven't had the time or energy to tackle the ever-growing pile of dishes in my sink or the cat-fur tumbleweeds blowing across my floors, let alone devote much attention on this blog. The three-day weekend has given me a bit of critical distance and a chance to catch up, so here goes . . .

The resolution in question calls upon SAA to advocate for equal civil rights, including marriage, for all of its members and for Council, the Diversity Committee, and LAGAR to work together to identify ways in which the organization should do so. Sadly, even before they knew what this resolution entailed (namely, ongoing dialogue), some people were up in arms.

Terry over at Beaver Archivist has superbly made the case for why SAA's concerns should encompass not only the specifics of archival practice (e.g., Encoded Archival Description) but also the conditions under which archivists labor and the broader society in which our work takes place. He also drives home a point that a lot of listserv posters failed to grasp: Proposition 8 is one facet of a much broader effort to deny lesbian and gay -- and bisexual and transgender -- Americans full legal equality.

There are still plenty of jurisdictions in which an archivist or records manager can be fired solely because of his or her sexual orientation, have his or her parental rights challenged, and find his or her carefully structured health care and inheritance arrangements tossed aside. Some SAA members face these pressures on a daily basis, and effort and energy that they might otherwise devote to their work or their professional association is instead diverted to safeguarding their families as best they can; one could argue that these members should seek jobs in friendlier locales, but giving in to discrimination isn't a real solution to the problem. Other members hesitate when registering to attend annual meetings held in certain jurisdictions, knowing that serious injury or illness might separate them -- temporarily or permanently -- from their loved ones. If SAA genuinely cares about the conditions under which archivists labor, it must address the legal inequities its LGBT members confront.

SAA's equal opportunity/non-discrimination policy, which was adopted in 1992, states that:

The Society of American Archivists is a professional organization established to serve the educational and informational needs of its members. SAA promotes cooperation, research, standards, public awareness, and relations with allied professions and thereby advances the identification, preservation, and use of records of enduring value. Because discrimination and unequal treatment are inimical to the Society's goals, SAA hereby declares that discrimination on the grounds of race, color, creed, gender, national origin, age, marital status, family relationship, individual life style [i.e., sexual orientation], and disability is prohibited within the Society. SAA will vigorously pursue a policy of non-discrimination and equal opportunity through its programs, activities, services, operations, employment, and business contracts.

SAA has in the past moved its annual meetings in order to avoid locales and venues that discriminated against certain of its members, and it has taken other steps (e.g., partial reimbursement of onsite child care expenses) that make it easier for members to meet both their family needs and their professional commitments. With a little planning and forethought, I firmly believe that SAA can find concrete ways to build upon these precedents and defend the rights of its LGBT members -- and to do so in ways that also recognize the rights of individual members and repositories of religious bodies opposed to same-sex marriage.

Finally, a word of thanks. Kate over at ArchivesNext wrote a great post on the listserv controversy, which includes solid practical advice on how members can make their views known to Council. She has also started a new Facebook group, I Support Equal Civil Rights for my Gay & Lesbian Archivist Colleagues. Kate is a tireless champion of the use of Web 2.0 in the world of archives, and once again she has driven home the potential of the new tools now available to us. You're the best, Kate!

Heading to Austin for SAA?

Bats heading out for the night. Taken atop the Congress Avenue Bridge, Austin, Texas, 9 October 2005.

It's probably a little early to start thinking about heading down to Austin for the 2009 joint annual meeting of the Society of American Archivists and the Council of State Archivists, but if you are thinking about Austin, here's a handy list of some cool things you can see and do while you're there.

Sadly, this article neglects to mention my favorite thing about Austin: the huge bat colony that lives under the Congress Avenue Bridge. According to the very cool folks at Bat Conservation International, the colony, which consists of approximately 1.5 million individuals, is the largest urban bat colony in the world. During the summer and fall, people congregate on the banks of the Colorado River or on top of the Congress Avenue Bridge at dusk to watch the bats fly out from under the bridge and begin their nocturnal hunt. Seeing these beautiful, delicate creatures in flight is amazing, and anyone staying at the Hilton Austin or another downtown hotel should easily be able to find a good vantage point.

There's no need to bring bug repellent: the bats eat around 20,000 pounds of insects every night.

Intrinsic value in the digital era

An interesting short piece in the New Scientist outlines some of the likely consequences of authors' use electronic media to create literary works; be sure to scroll down and read the comments. Among other things:

• Dealers of ephemera are going to find that, although certain physical artifacts (e.g., President Obama's Blackberry) will have cash value, the perfectly replicable electronic files and computer printouts generated by today's writers won't have the same sort of market value as their predecessors' manuscript and typescript drafts, letters, and other materials.
  
• Manuscript curators are, in some instances, going to have to accept authors' assurances regarding the contents of physical media. Moreover, if they accession files such as e-mails, they should prepare themselves for the possibility that some of these files may contain information that could profoundly embarrass donors.

I've long been aware that electronic records lack intrinsic value; owing to the pace of technological change, the short lifespan of storage media, and the proprietary nature of many file formats, we simply can't preserve electronic records in their original form. However, until now, I haven't given much thought to the impact that this lack will eventually have upon the literary ephemera market, which will likely find the 21st century offers slim pickings. This is, of course, not a good situation for the dealers, but they will likely continue to eke out a living peddling materials created by 19th and 20th century writers. It's also bad for literary forgers such as Lee Israel: thanks to the digital age, it's now much easier to counterfeit the work of contemporary authors -- and much harder for them to turn a profit by doing so. Ah, the small ironies of our digital age . . . .