If you're an experienced records manager who is comfortable working with both paper and electronic materials and who lives or would like to live in Nashville, the Tennessee Department of General Services may have a job for you.
OVERALL GOALN.B. The position posting, which contains detailed application instructions, makes no mention of an application deadline. However, the 9 August Council of State Archivists listserv message that alerted me to the existence of this posting states that "applications will be accepted for the next two weeks."
To develop, lead and direct the State of Tennessee’s Records Management program, including administrative, fiscal, legal, evidential, and historical records; and to ensure state-wide compliance with State’s statutory policies, guidelines and procedures as interpreted by the Public Records Commission (PRC), the Secretary of State (SOS), the Electronic Records Committee (ERC), and DGS Chief Legal Counsel and Executive Management.
RELATED DUTIES AND RESPONSIBILITIES
Records Management Leadership: Provide executive leadership and oversight for the DGS Records Management team responsible for assessing, monitoring, analyzing, interpreting, training, and assisting all State agencies in proper records management to ensure state-wide compliance with State of Tennessee statutory policies, guidelines and procedures as interpreted by the Public Records Commission (PRC), the Secretary of State (SOS), the Electronic Records Committee (ERC), and DGS Chief Legal Counsel and Executive Management. Ensure that all statutory state and federal laws are followed when storing, disposing, or converting hardcopy records to electronic storage mediums.
Strategic Records Disaster Planning: Recommend and assist Executive Management, agency records officers/coordinators and/or agency general counsels in developing their disaster recovery plans which include: storing records off site at the State Records Center (Richards & Richards); implementing established evacuation plans; using records management (RM) tools such as retention schedules and essential records reports in critical situations; surveying damage, and reporting back to Executive Management and the PRC what strategies have been implemented.
Research: Research established records management benchmarks and best industry practices used in both the public and private sectors. Serve as the liaison between IT and the Records Management team for the development of criteria for needed software applications to improve records management processes across the State. Stay current on latest guidelines and standards governed by the National Association of Government Archives & Records Administrators (NAGARA), and the Generally Accepted Recordkeeping Principles (GARP) as set by the Association of Records Managers & Administrators (ARMA). Reporting: Present monthly and quarterly status reports to the Public Records Commission (PRC), agency records officers/coordinators, and general counsels, and to DGS Executive Management as required, to include recommendations, findings or progress-to-date on any RM issues.
State Records Center: Oversee the operation of the State Records Center currently under contract with Richards & Richards to ensure compliance with all State of Tennessee laws governing the storage and disposal of State records. Requirements
EDUCATION AND EXPERIENCE REQUIREMENTS
Basic Requirements: Bachelor’s degree and 10 years of experience in records management or classified document control for an organization or institution.
Preferred Requirements: Master’s of Business Administration (MBA) and 10 years of government records management experience and a recognized certification in records management.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)
- Knowledge of statutory, regulatory and other legal requirements associated with information resources management, records management, privacy, and access for all record mediums
- Knowledge of management processes involved in the life cycle of records, including filing and retrieval systems, automated and manual records schedules, records appraisal, archival management
- Knowledge of records and information management concepts and practices as described in the handbooks of the Institute of Certified Records Managers and the Academy of Certified Archivist
- Knowledge of recordkeeping processes associated with the creation, maintenance, use and disposition of electronic records
- Knowledge of Information Technologies
- Exceptional verbal and written communication skills
- Excellent Time Management skills
- Strong interpersonal skills
- Ability to problem-solve
- Strong organizational skills
- Keen attention to detail
The posting doesn't include any information about salary or benefits, but the State of Tennessee's employee compensation plan indicates that the minimum monthly salary is $3,354 and the maximum monthly salary is $5,368. General information about State of Tennessee employee benefits is also available online.