New York State Archives seeks an Archives and Records Management Specialist 2

If you're an archivist or records manager who relishes the thought of working with lots of records creators and appraising a wide array of records, want to work for a large yet dynamic repository, isn't afraid of running into me on fairly regular basis, and would like to live and work in the historic Hudson Valley, the New York State Archives may have a job for you:

The New York State Education Department’s State Archives is seeking candidates to fill an Archives & Records Management Specialist 2 position within the State Archives’ Government Records Services program.  The Government Records Services Program provides archives and records management assistance and support to state agencies and local governments.  Duties of this position include, but are not limited to, the following:

• Provide advice, assistance and technical support to state agencies and local governments in the management of records and recordkeeping systems;
• Develop and revise retention schedules for state agencies and local governments;
• Conduct onsite appraisals of State and local government records to determine archival value and prepare reports of evaluations; and
• Develop and present both online and onsite workshops on records management to state agencies and local governments.

MINIMUM QUALIFICATIONS: 

Reassignment:  One year of permanent competitive or 55b/c service as an Archives and Records Managements Specialist 2.

Section 52.6 Transfer:  One year of permanent competitive or 55b/c service in a title SG-16 or above deemed eligible to transfer under Section 52.6 of the Civil Service Law.

Provisional Appointment:  Candidates must have either 1) one year of permanent competitive or non-competitive 55b/c service as an Archives and Records Management Specialist 1; OR 2) master's degree in history, government, business or public administration, political science, American studies, library/information science, or archival administration AND two years of professional experience in which the majority of duties involved one or more of the following:

1. Analyzing or appraising records and information systems to develop recordkeeping and/or records retention plans for an institution, governmental body, or corporation;
2. Providing education, training, grant-in-aid, or direct technical assistance services in records management and/or archives administration for an institution, governmental body, or corporation;
3. Developing or implementing guidelines, standards, policies and procedures concerning records   management and/or archives administration for an institution, governmental body, or corporation;
4. Evaluating available information technology to support recordkeeping needs and requirements of an institution, governmental body, or corporation;
5. Acquiring, controlling, preserving, making available, or promoting use of archival records, whether in electronic, paper, or other form for an institution, governmental body, or corporation.

PREFERRED QUALIFICATIONS: Special consideration will be given to candidates who possess the following qualifications:

• Demonstration of experience with core archival and records management practices including scheduling/appraisal, archival description and preservation, digital preservation and electronic records, and references services to a wide range of users including state and local government agencies, academics, educators, genealogists, local historians, and the general public. 
• Experience with records management methods and techniques, especially in a government setting.

The starting salary for this position is $54,406 and, at least according to the current salary schedule, the salary will gradually increase to $69,182 based on annual performance advances. These figures are established by a collective bargaining agreement and are non-negotiable; they may also change slightly as a result of future contract negotiations. In addition, the State of New York offers a comprehensive array of retirement, health, and other benefits.

The deadline for applying for this position is 12 April 2017. For more information and application instructions, consult the job posting. 

California State Archives is hiring a Deputy State Archivist

If you're a seasoned archivist or records manager who relishes the thought of putting your supervisory and administrative experience to good use, has at least some electronic records experience, lives or would like to live in northern California, and want to work with some great people, you may be the Golden State's next Deputy State Archivist. Details:

Department Information
The Secretary of State is seeking a full-time, permanent Staff Services Manager II [Deputy State Archivist]. Under the general direction of the Chief, Archives Division, the incumbent supervises and evaluates program activities of a staff of professional archivists, records management analysts, as well as records management staff, administrative staff, technicians, and support staff; assist in the formulation, implementation, and administration of archival and records management programs and planning; assists the Division Chief in the formulation of policy and procedures; oversees public relations and community programs; attends conferences, meetings and hearings; and work with the Division Chief to implement the mission of the Division. The position is located in downtown Sacramento, near Light Rail, K Street Mall, and other amenities.

Job Description and Duties
Administering the Division’s budget; formulates and implements Division policy and procedures; oversees public information activities that impact on the knowledge and understanding of the public affected by the programs of the Division; oversees development, implementation and promotion of automated systems that access archival information services and database; serves as security officer for the division and maintains the security manual; gathers information from staff relating to facility issues and concerns and contacts SOS-Business Services; Supervising and directing the work of archivists, records management analysts, records management staff, administrative staff, technicians and support staff; evaluating the performance of staff; reviewing monthly workload reports; directing difficult and complex historical research; recommending legislative proposals and reviewing proposed legislation relating to the Division; in the absence of the Division Chief, representing the Secretary of State at conferences, meetings, and legislative hearings on matters relating to the Division.

Special Requirements
Supplemental Questionnaire. The response to the Supplemental Questionnaire questions listed below shall be not more than two pages in length. Must be typed in Times New Roman or Arial font, 12-point, single spaced, and with margins set at one inch (1”) on each side. The response must clearly state the professional experience relevant to the Archives program area. Applications submitted without a Supplemental Questionnaire will not be considered.

1. Describe a situation in which you took a lead role to identify and resolve a conflict within your organization. 
2. Explain the essential principles and purpose of the management archival records. 
3. Describe your knowledge and experience with managing, preserving and maintaining electronic records and other items of historical significance. 
4. Share your knowledge and experience with supervising, coaching, mentoring, and directing other employees or teams. 
5. Describe the key competencies and characteristics you find most critical for a successful leader then explain how you have demonstrated these competencies in your current role.

The application deadline is 20 January 2017. The successful candidate will earn between $6,005.00 - $7,462.00 per month, and the State of California offers a comprehensive suite of employee benefits.  If you have not already taken California's Staff Services Manager II civil service examination, you must demonstrate that you have applied to do so (the exam is offered continuously) when you submit your application. The successful candidate must attain a satisfactory score on this examination. For more information and application instructions, consult the position description.

NASA seeks Chief Archivist

If you're comfortable working with paper and digital records, relish doing historical research as well as supporting the multi-faceted research of others, excel at editing draft publications, know or want to know a lot about the history of space exploration, and live or want to live in the Washington, DC area, the History Division of the U.S. National Aeronautics and Space Administration (NASA) may have a really cool job waiting for you. Please note that the application deadline is 30 December 2016 (i.e., two days following the date of this posting), that the position is open only to U.S. citizens, and that the successful candidate must pass a background check.

Summary
The Archivist position serves as the lead for policy guidance on archival issues across the agency, reporting to the Chief Historian in the History Division within the Office of Communications. Provides historical archival and technical information to the aerospace field. The archivist is responsible for managing, maintaining, and enhancing the NASA Headquarters Historical Reference, the historical reference service available to NASA personnel, NASA-sponsored historical researchers, and researchers in other agencies, universities, the media and the general public.

Comments
This position may be filled at the GS-12 or GS-13 grade level.

The full performance level for this position is GS-13.

This position is being announced in conjunction with Merit Promotion vacancy announcement number HQ17C0041 [consult this posting if you are already employed by the federal government]. Current and former Federal employees, disabled Veterans, candidates with 3 or more years of active duty military service, and candidates eligible for special hiring authorities wishing to be considered under merit promotion procedures may apply to vacancy announcement HQ17C0041. Only one position will be filled as a result of these two vacancy announcements.

Please list your General Schedule (GS) equivalency on your resume for every federal position you have held.

To receive consideration, you must submit a resume and answer NASA-specific questions. The NASA questions appear after you submit your resume and are transferred to the NASA web site. If you successfully apply, USAJOBS will show your application status as 'Received'. If your status is 'Application Status Not Available', you have not successfully applied. Do not rely on a USAJOBS email to confirm successful application. Only an email from NASA confirms a successful application.

Duties
This position serves as Senior Archivist and Technical Information Specialist responsibility for the acquisition, analysis, indexing, updating, management, accessing, and retrieval of all materials in the NASA Historical Reference Collection. Responsible for the identification, evaluation, and description of all NASA Documents, including digital records, that may have historical value.

Manages NASA's archival activities by collecting, appraising, arranging, accessioning, inventorying, recording, preserving, and archiving historical materials into the NASA Historical Reference Collection. Manages the physical and intellectual control over the holdings of the collection, ensures the coherency and optimal maintenance of the collection; ensuring ready access for researchers.

Provides expert policy guidance and recommendations on procedures relating research services, identification, analysis, evaluation, processing, description, indexing, preservation, storage, and retrieval of NASA historical documents for research and reference purposes. Collaborates with NASA Records Management officials in ensuring the historical collection, preservation, and the digital records process are in compliant with regulatory requirements, policies and procedures.

Conducts and manages comprehensive, retrospective, complex information, literature and data searches for NASA and other Federal officials, academic institutions, media, and private sector organizations, and the general public. Edits a variety of historical publications as required to include books, manuscripts, and professional journals and media articles. Represents NASA at aerospace information activities for ensuring the agency's collections and processes are in compliant and consistent with policies and procedures.

Job Requirements 

Key Requirements 

• A one-year probationary period may be required
• Applicants must possess at least a Bachelor's Degree or equivalent
• Position subject to pre-employment background investigation
• Position subject to a pre-employment drug test
• Selectee must complete a financial disclosure statement

Qualifications
Applicant must have one year of specialized experience equivalent to the next lower grade, which has equipped the applicant with the particular competencies needed to successfully perform the duties of the position described above.

Specialized experience to qualify at the GS-12 grade level for this position includes:

1. Manages the physical and intellectual control over the holdings of the agency's historical collection.
2. Recommends edits for a variety of historical communications to include publications, books, manuscripts, and professional journal/media articles.
3. Collaborates with management officials on ensuring the historical collection, preservation, and digital records are within regularity guidelines, policies and procedures.

Specialized experience to qualify at the GS-13 grade level for this position includes:

1. Manages and provides policy guidance on digital and born-digital documents of historical value.
2. Manages and provides expert policy guidance on the identification, evaluation, and description of all NASA's documents that has historical value, and serves as the Agency's authority in historical documentation matters.
3. Edits a variety of historical communications to include publications, books, manuscripts, and professional journals/media articles.

Your resume must fully support how you meet the specialized experience in order to be found qualified for this position.

The salary range for this position is $77,490.00 to $119,794.00 per year, and the federal government offers employees a comprehensive suite of benefits. For more information about this position and application instructions, consult the position posting (or, if you are already employed by the federal government, the promotional posting). And remember: the application deadline is 30 December 2016.

New York State Archives seeks an Archives and Records Management Specialist 2

If you're an archivist or records manager who has substantial technical skills and knowledge of various metadata standards, wants to work for a large yet dynamic repository, isn't afraid of collaborating with me every now and then, and would like to live and work in the historic Hudson Valley, the New York State Archives may have a job for you:

The New York State Archives is seeking to fill an Archives & Records Management Specialist (ARMS) 2 position within the Information Technology Services Unit.  The Information Technology Services Unit has responsibility for the development, integration, and support of all New York State Archives information systems.  Under the direction of an Archives and Records Management Specialist 3, duties of this position include, but are not limited to, the following:

• Participate in the evaluation, implementation and integration of standards based public access tools for archival records, including an encoded archival description based finding aid catalog, digital Collections, and name index;
• Develop web content and features;
• Support the development of the State Archives electronic records program;
• Support the integration of records management systems with archival management systems;
• Advise on the technical implementation of professional standards; and
• Work with State Archives staff and vendors to identify and implement web based solutions.

MINIMUM QUALIFICATIONS:
Reassignment:  One year of permanent competitive or 55b/c service as an Archives and Records Management Specialist 2.
§52.6 Transfer: One year of permanent competitive or 55b/c service in a title SG-16 or above deemed eligible to transfer via §52.6 of the Civil Service Law.

Provisional Appointment: Candidates must have either 1) one year of permanent competitive or non-competitive 55b/c service as an Archives and Records Management Specialist 1 OR 2) a master's degree in history, government, business or public administration, political science, American studies, library/information science, or archival administration AND two years of professional experience in which the majority of duties involved one or more of the following:

1. Analyzing or appraising records and information systems to develop recordkeeping and/or records retention plans for an institution, governmental body, or corporation;
2. Providing education, training, grant-in-aid, or direct technical assistance services in records management and/or archives administration for an institution, governmental body, or corporation;
3. Developing or implementing guidelines, standards, policies and procedures concerning records   management and/or archives administration for an institution, governmental body, or corporation;
4. Evaluating available information technology to support recordkeeping needs and requirements of an institution, governmental body, or corporation;
5. Acquiring, controlling, preserving, making available, or promoting use of archival records, whether in electronic, paper, or other form for an institution, governmental body, or corporation.

PERFERRED QUALIFICATIONS: Special consideration will be given to candidates who possess the following qualifications:

• Participation in the implementation/maintenance of public access tools and/or records management systems.
• Familiarity with systems designed to support access to archival records, such as ARCHON, Archivist’s Toolkit, CollectiveAccess, XTF, etc.
• Participation in the implementation/maintenance of web content.
• Knowledge and understanding of the standards used to provide access to and manage archival records including EAD, EAC and TEI.
• Experience with core archival and records management practices including scheduling/appraisal; archival description and preservation; digital preservation and electronic records; references services.
• Background on/or knowledge of emerging trends and best practices related to information technology and architecture in archival settings.
• The ability to be adaptable, flexible and collaborative in a dynamic working environment.

The starting salary for this position is $53,339 and, at least according to the current salary schedule, the salary will gradually increase to $67,827 based on annual performance advances. These figures are established by a collective bargaining agreement and are non-negotiable; they may also change slightly following the next round of contract negotiations. In addition, the State of New York offers a comprehensive array of retirement, health, and other benefits.

The deadline for applying for this position is 20 October 2016. For more information and application instructions, consult the job posting.

New York State Archives seeks an Archives & Records Management Specialist 2

Are you an archivist or records manager who has solid practical and theoretical knowledge of website development, archival collections management systems, and standards such as Encoded Archival Description and Text Encoding Initiative? Do you want to work with dedicated, talented people? Does the thought of living in the beautiful and historic Hudson River Valley appeal to you? If you answered "yes" to all of these questions, my employer would very much like to hear from you.

As noted below, the application deadline is 22 April 2016. And here's the position announcement in its entirety:

The New York State Archives is seeking to fill an Archives & Records Management Specialist (ARMS) 2 position within the Information Technology Services Unit. The Information Technology Services Unit has responsibility for the development, integration, and support of all New York State Archives information systems. Under the direction of an Archives and Records Management Specialist 3, duties of this position include, but are not limited to, the following:

• Participate in the evaluation, implementation and integration of standards based public access tools for archival records, including an EAD based finding aid catalog, Digital Collections, and name index; 
• Develop web content and features including tools for using historical records in the classroom; 
• Support the development of the State Archives electronic records program; 
• Support the integration of records management systems with archival management systems; 
• Advise on the technical implementation of professional standards; and 
• Work with State Archives staff and vendors to identify and implement web based solutions.

MINIMUM QUALIFICATIONS: For permanent appointment candidates must have one year of permanent competitive or non-competitive 55b/c service as an Archives and Records Management Specialist 1 OR have one year of permanent competitive or 55b/c service in a title SG-16 or above in a title deemed eligible for transfer under Section 52.6 of the Civil Service Law. For provisional appointment, candidates must have a Master's degree in history, government, business or public administration, political science, American studies, library/information science, or archival administration and two years of professional experience in which the majority of duties involved one or more of the following:

• Analyzing or appraising records and information systems to develop recordkeeping and/or records retention plans for an institution, governmental body, or corporation; 
• Providing education, training, grant-in-aid, or direct technical assistance services in records management and/or archives administration for an institution, governmental body, or corporation; 
• Developing or implementing guidelines, standards, policies and procedures concerning records management and/or archives administration for an institution, governmental body, or corporation; 
• Evaluating available information technology to support recordkeeping needs and requirements of an institution, governmental body, or corporation; 
• Acquiring, controlling, preserving, making available, or promoting use of archival records, whether in electronic, paper, or other form for an institution, governmental body, or corporation.

PERFERRED QUALIFICATIONS: Special consideration will be given to candidates who possess the following qualifications:

• Participation in the implementation/maintenance of public access tools and/or records management systems. Familiarity with systems designed to support access to archival records, such as ARCHON, Archivist’s Toolkit, CollectiveAccess, XTF, etc. 
• Participation in the implementation/maintenance of web content.  
• Knowledge and understanding of the standards used to provide access to and manage archival records including EAD, EAC and TEI. Familiarity with XML, XSL and XLST. 
• Demonstration of experience with core archival and records management practices including scheduling/appraisal; archival description and preservation; digital preservation and electronic records; references services to a wide range of users including state and local government agencies. Academics, educators, genealogists, local historians, and the general public.

CONDITIONS OF EMPLOYMENT: This will be a permanent or provisional appointment. Promotions and transfers may change appointees’ negotiating unit. Applications should be aware that changes in negotiating units may affect their salary, insurance, and other benefits.

*[Starting salary: $52,293] Leads to a salary of $66,494 based on annual performance advances.

APPLICATION: Qualified candidates should send a resume and letter of interest by April 22, 2016 to ocejobs[at]nysed.gov (email submissions are preferred). You must include the Box number (OCE-960/26221) of the position in the subject line of your email and/or cover letter to ensure receipt of your application.

Please note:

• The salary is established by a collective bargaining agreement and is non-negotiable.
• The State of New York offers a comprehensive package of health insurance, retirement, and other benefits. 

Kansas State Historical Society is looking for a Government Records Archivist

If you're a well-rounded records professional who enjoys working with all types of records, wants to work with some fantastic people, loves juggling multiple tasks and responsibilities, and lives or wants to live in the Sunflower State, the Kansas State Historical Society may have the job of your dreams. Here's what's involved, according to the detailed position description:

This is specialized, professional archival and records management work with statewide scope and application. The employee assists in developing the strategic direction for the State Archives Division’s public records program. The employee provides advice and assistance on records management and preservation practices; develops records retention and disposition schedules for state and county government agencies; provides technical assistance in planning, coordinating, and evaluating public records program activities; identifies, appraises, acquires, arranges, describes, and preserves Kansas government records (analog and digital) deemed to possess enduring value; assists with workshops and other training activities; utilizes a variety of computer databases; prepares statistics; assists in preparing grant applications; assists in evaluating received grant applications; and participates in strategic planning. The work is of a highly diverse and complex nature characterized by a broad range of activities and frequently changing conditions, situations, problem s, and standards/best practices. The employee must exhibit independent judgment and participate in major program changes or policy decisions. The employee must possess the ability to explain, clarify, and interpret the program’s policies, procedures, and practices to a diverse audience.

Records Management Consulting (Analog and Digital Records)

• Promotes the adoption of records management methods and best practices for state and local government records in all formats in compliance with applicable records laws. 
• Analyzes business processes and workflow s to determine state and local government agency functions and the resulting records series and information systems to develop records retention and disposition schedules. 
• Prepares and revises state and local government retention and disposition schedules and drafts appraisal reports for presentation to the State Records Board. Appraisal assessments require the employee to apply analytical thought and sound judgment to: 
• recommend appropriate retention periods and final dispositions for Kansas public records to meet the legal, fiscal, or administrative requirements of Kansas government agencies; 
• identify public records that possess enduring legal, fiscal, or administrative value to the State of Kansas or its citizens; 
• determine the potential historical value of public records by evaluating gaps in existing State Archives holdings, uniqueness of the information contained in the records, preservation issues and concerns , research trends, and anticipated future use. 
• Assists state government agencies to develop Electronic Recordkeeping Plans detailing strategies for ensuring that long-term electronic records (10+ year retention) are managed and preserved for approved retention periods. 
• Evaluates, monitors, and proposes new or revised state and local government agency recordkeeping practices. 
• Provides assistance to state and local government agencies in interpreting and applying retention and disposition schedules. 
• Coordinates with others to develop enterprise guidelines and best practices for the management of state and local government records in analog and digital form. 
• Produces and presents written, oral, and multimedia training materials and workshops on records and information management policies, procedures, and legal mandates 
• Develops and maintains positive working relationships with state and local government agency staff. 

Public Records Preservation (Analog and Digital Records)

• Develops and implements plans to proactively identify and acquire state government records with enduring value.
• Coordinates the legal and physical transfer of state government records with enduring value to the State Archives. 
• Arranges State Archives holdings in accor dance with professional archival practices. 
• Provides suitable housing and storage for State Ar chives holdings to ensure preservation. 
• Reappraises records in the State Arch ives holdings for possible deaccessioning. 
• Describes the content of State Archives holdings to aid researchers in identifying materials appropriate to their area of inquiry through narrative finding aids and cataloging records that are EAD- (Encoded Archival Description) , DACS- (Describing Archives: A Content Standard), MARC- (Machine Readable Cataloging), and Dublin Core-compliant. This is done through the use of the agency’s collections management software, digital archives system, and other tools. 
• Processes content for the State Archives Kansas Enterprise Electronic Preservation (KEEP) trusted digital repository in accordance with established workflows and metadata standards including: 
• Open Archival Information System (OAIS); 
• Audit and Certification of Trustworthy Digital Repositories; 
• Producer-Archive Interface - Methodology Abstract Standard (PAIMAS) 
• Ensures that new finding aids and other access tools are added to the KSHS website and databases in a timely manner. 
•  Miscellaneous Related Duties
• Serves on intra- and inter-divisional committees, task forces, and teams. 
• Provides staff support to various boards , including the State Records Board and the Electronic Records Committee. 
• Trains, plans and oversees the work of volunteers and interns. 
• Enhances professional knowledge and skills by: 
• studying professional literature in the fields of records management, archives, government, history, information technology, and digital preservation;
• participating in regional and national archives and records management professional organizations;
• attending in in-person and remote professional development training opportunities; 
• Develops and presents new or revised content for the State Archives Division web pages.
• Performs other tasks assigned by the supervisor, the State Archives Division director, or by other Kansas Historical Society administrators in order to help carry out the general mission of the agency. 
• Provides administrative and logistical support to the Kansas State Historical Records Advisory Board (KSHRAB) by: 
• contributing to the preparation of National Historical Publications and Records Commission (NHPRC) grant proposals requesting funding for KSHRAB activities; 
• participating in KSHRAB meetings and strategic planning activities.

Reference

• Provides reference and research assistance to staff and patrons who visit the Research Room or who send inquiries remotely using collections management system, narrative finding aids, other published and unpublished resources, and personal knowledge of the holdings of the agency according to established guidelines. This may include working the occasional Saturday. 
• Performs specialized reference work involving the locations of specific materials in large collections of government records, personal papers, business records, etc. that does not have detailed descriptions. This involves applying knowledge of similar collections to determine where relevant materials mi ght be in these large collections. 
• Provides specialized reference and research assistance to staff from other government agencies requiring access to agency records that have been transferred to the State Archives. Occasionally serves as liaison between agency staff and reference staff at the Kansas Historical Society. 

 And here's what you need to bring to the table:

Education or Training
Master's degree in history or library/information science with an archival administration concentration, or a related field is preferred.

Licenses, Certificates, and Registrations
Valid Kansas driver's license
Certified Archivist credential preferred but not required.
Digital Archives Specialist certificate preferred but not required.

Special Knowledge, Skills, and Abilities

Knowledge of:

• archival theories, methods, and best practices; 
• electronic information systems including document and/or content management systems, imaging systems, and database management systems; 
• digital preservation methods and best practices; 
• metadata standards for archives, records management, and digital preservation including, but not limited to, the following: 
• Metadata Encoding Transmission Standard (METS) 
• Dublin Core 
• PREMIS (preservation metadata)
• Encoded Archival Description (EAD)
• Machine-Readable Cataloging Record (MARC) 
• American history with special emphasis on western and Kansas history; 
• records and information management methods and best practices; 
• international standards and best practices related to trusted digital repositories including, but not limited to, the following: o 
• Open Archival Information System (OAIS): ISO 14721:2012 
• Audit and Certification of Trustworthy Digital Repositories: ISO 16363: 2012 
• Producer-Archive Interface - Methodology Abstract Standard (PAIMAS): ISO 20652:2006
• archives and special collections reference techniques and best practices;
• historical research methods; 
• Special Library and archives reference techniques and best practices. 

Ability to:

• work with a variety of people and in a team environment; 
• balance multiple projects; 
• meet deadlines; 
• express ideas clearly, orally, and in writing to groups with varying expertise in the relevant subject matter.

Experience
Six months of experience in planning, implementing and monitoring activities relevant to the agency's programs.  Education may be substituted for experience as determined relevant by the agency.

Special Qualifications
Physical requirements of the position include climbing tall ladders to examine or move records stored on high shelves; lifting or carrying boxes or volumes weighing as much as 60 pounds which often must be placed on high shelves and/or loading docks; and loading, and driving a large van.

The starting salary for this position is $36,171, and State of Kansas employees receive health insurance, retirement, and other benefits.

The application deadline for this position is 11 March 2016. For more information and detailed application instructions, consult the job posting.

Alabama Department of Archives and History is hiring an appraisal archivist/records manager

If you are comfortable working with both paper and analog records, like the idea of having dedicated colleagues who do amazing things with limited resources, and live or want to live in the South, the Alabama Department of Archives and History would like to hear from you. Here's what you need to know:

Position: 30430 Archivist – Appraisal/Records Management

Annual Salary Range: $30,724.80 - $48,924.00

Date we will request a register from State Personnel: February 29, 2016

Currently, the Alabama Department of Archives and History (ADAH) seeks an Archivist/Records Manager for the appraisal and outreach program with state and local government agencies. Reporting to the head of the Appraisal Section, the archivist will be responsible for establishing retention requirements for state and local records in all formats, the acquisition of permanent state records for preservation in the Alabama Department of Archives and History, and records management outreach activities with core constituent groups. While this is the only approved position for hire today, the archivist position is a continuous register in Alabama and we anticipate an additional hire in late spring 2016. The late spring hire will include a collections archivist to work with serials, photographs, and other special formats.  If you are interested in any archival position with the State of Alabama, we encourage you to submit an application to the Alabama State Personnel Department today.

Appraisal/Records Management Duties:

• Work with state and local government officials to identify the legal, fiscal, administrative, and historical value of records and submit retention recommendations to the State and Local Government Records Commissions.
• Develop and provide training for state and local agency staff in the proper management of records
• Provide records-keeping support to state and local officials as well as keepers of historical records at local repositories.
• Acquire state agency historical records for preservation at the ADAH. 
• Work with local government officials to preserve records in local communities.
• Work with all stakeholders to develop and/or revise policies, rules, and guidelines concerning the management of records, in all formats, based on national and international best practices.
• Become familiar with current Alabama, other state, and national laws with regards to record keeping

Knowledge, Skills, and Abilities:

• Knowledge of records management and archival core competencies.
• Knowledge of the principles and practices involved with the appraisal, collection, and disposition of records.
• Knowledge of electronic records and reformatting best practices.
• Evidence of commitment to the archival profession by memberships and participation in professional associations.
• Record of ongoing professional development and contribution.
• Ability to work well with all stakeholders
• Ability to express ideas clearly, both orally and in writing.
• Ability to read, analyze, and interpret industry periodicals, professional journals, technical procedures, and government regulations to keep up-to-date with new best practices and techniques
• Ability to lift and carry heavy boxes weighing on average 40 pounds.

Minimum Qualifications:  

• Bachelor’s degree in history, political science, government or a related field plus – two graduate level courses in archival administration or one year’s professional experience in archival or records management work.
• A valid driver’s license

Montgomery and ADAH: 
Montgomery and the River Region are home to friendly people, high-tech industry, the State Capitol, and a major Air Force Base. The region is growing quickly with over 360,000 people in Montgomery, Prattville, Millbrook, Pike Road, Wetumpka and Tallassee and enjoys a low cost of living. Located in central Alabama at the intersection of Interstate Highway 85 (east and west) and Interstate Highway 65 (north and south), Montgomery is:

• 161 miles southwest of Atlanta
• 92 miles south of Birmingham
• 168 miles north of Mobile and the Gulf of Mexico

Alabama created the first state department of archives and history in the United States. Founded in 1901, the Alabama Department of Archives and History became a model for many other states. Now in its second century of service, the Alabama Department of Archives and History is mindful of its obligation to preserve the records of its past and to serve the information needs of future generations of researchers.  The department continues the following programs as priority services:

• assistance to state agencies and local governments in the preservation of their records of historical value
• work to preserve modern records in fragile formats, such as computer records, photographs, and video tapes
• educational programs and tours to school children, tourists, and interested citizens
• reference service
• maintenance of the security of collections held by the Archives
• use of new information technology to extend the department's services.

The ADAH is interested in filling this position as quickly as possible.  If you are interested in applying, please:

• submit a State of Alabama Job Application form to State Personnel by the COB on Friday, February 26, 2016. 
• Find the class code for the position above or at http://www.personnel.alabama.gov/Documents/Announcements/101276_A.pdf)
• Complete the State of Alabama Application form available at http://www.personnel.alabama.gov/Downloads/StateApp.pdf
• Application process questions may be answered at  http://www.personnel.alabama.gov/Downloads/OESHelpDoc.pdf)
• In addition to submitting the state application form, please send a resume to the address below. The cover letter should include availability details and any salary requirements.

Becky Hébert
becky.hebert[at]archives.alabama.gov
Alabama Department of Archives and History
PO Box 300100
Montgomery, AL 36130-0100

New York State Archives is hiring *two* Archives and Records Management Specialist 2's

My employer is on a hiring spree! Last week, I posted about an Archives and Records Management Specialist 2 position that we're currently seeking to fill; this position is in our Information Services unit, and the deadline for applying is February 9. We are now hiring two more Archives and Records Management Specialist 2's:

The New York State Archives is seeking to fill two Archives and Records Management Specialist (ARMS) 2 positions. Under the direction of an ARMS 4 or ARMS 3, the ARMS 2 will carry out tasks related to the scheduling, appraisal, arrangement and description, and/or preservation of government records.  Duties include, but are not limited to, the following:

• Schedule, appraise, arrange, and describe, and/or preserve state government records;
• Provide advisory services to state agencies, local governments, and/or non-government repositories;
• Participate in the delivery of services to on-site researchers and the response to researcher inquiries via phone and email; and
• Supervise staff assigned to tasks related to government records and/or archival services, including planning projects, monitoring work in progress, evaluating final products, and documenting staff effort.

MINIMUM QUALIFICATIONS: Candidates must have one year of permanent competitive or non-competitive 55b/c service as an Archives and Records Management Specialist 1 OR have one year of permanent competitive or 55b/c service in a title SG-16 or above in a title deemed eligible for transfer under Section 52.6 of the Civil Service Law.  In addition, candidates must also possess the qualifications listed below.  For provisional appointment, candidates must have a Master's degree in history, government, business or public administration, political science, American studies, library/information science, or archival administration and two years of professional experience in which the majority of duties involved one or more of the following:

• Analyzing or appraising records and information systems to develop recordkeeping and/or records retention plans for an institution, governmental body, or corporation;
• Providing education, training, grant-in-aid, or direct technical assistance services in records management and/or archives administration for an institution, governmental body, or corporation;
• Developing or implementing guidelines, standards, policies and procedures concerning records management and/or archives administration for an institution, governmental body, or corporation;
• Evaluating available information technology to support recordkeeping needs and requirements of an institution, governmental body, or corporation;
• Acquiring, controlling, preserving, making available, or promoting use of archival records, whether in electronic, paper, or other form for an institution, governmental body, or corporation.

If there are three or fewer qualified candidates in the promotion field, a permanent appointment may be made via non-competitive promotion pursuant to §52.7 of the Civil Service Law. To qualify for non-competitive promotion, candidates must have one year of permanent competitive or 55b/c service as an Archives and Records Management Specialist 1.

Don't let the opaque civil service language in the  "minimum qualifications" section spook you; it merely indicates that some people already employed by the State of New York may be eligible to transfer into these positions provided that they meet the specified qualifications.

The starting salary for both positions is $52,293 and, at least according to the current salary schedule, will gradually increase to $66,494 based on annual performance advances. These figures are established by a collective bargaining agreement and are non-negotiable; they may also change slightly following the next round of contract negotiations. In addition, the State of New York offers a comprehensive array of retirement, health, and other benefits.

The application deadline is 22 February 2016. For more information and detailed application instructions, consult the position description.

New York State Archives is hiring an Archives and Records Management Specialist 2

If you're an archivist or records manager who has substantial technical skills and knowledge of various metadata standards, wants to work for a darned good archival program, isn't afraid of occasionally working with me (I don't bite, I promise), and would like to live in a small yet colorful upstate New York city, the New York State Archives may have a job for you:

The New York State Archives is seeking to fill an Archives and Records Management Specialist (ARMS) 2 position within the Information Services Unit. The Information Services Unit has responsibility for the development, integration, and support of all New York State Archives information systems. Under the direction of an Archives and Records Management Specialist 3, duties of this position include, but are not limited to, the following:
Participate in the implementation, maintenance and integration of public access and records management systems; Develop and manage New York State Archives web site content relating to government records services and to archival collections; Provide advisement on the implementation of archival professional standards, including but not limited to EAD, EAC, Dublin Core and TEI; Work with State Archives staff and vendors to identify and implement web-based solutions; and Support development of the New York State Archives electronic records program.

MINIMUM QUALIFICATIONS
For permanent appointment candidates must have one year of permanent competitive or non-competitive 55b/c service as an Archives and Records Management Specialist 1 OR have one year of permanent competitive or 55b/c service in a title SG-16 or above in a title deemed eligible for transfer under Section 52.6 of the Civil Service Law. In addition, candidates must also possess the qualifications listed below. For provisional appointment, candidates must have a Master's degree in history, government, business or public administration, political science, American studies, library/information science, or archival administration and two years of professional experience in which the majority of duties involved one or more of the following:

• Analyzing or appraising records and information systems to develop recordkeeping and/or records retention plans for an institution, governmental body, or corporation; 
•  Providing education, training, grant-in-aid, or direct technical assistance services in records management and/or archives administration for an institution, governmental body, or corporation; 
• Developing or implementing guidelines, standards, policies and procedures concerning records management and/or archives administration for an institution, governmental body, or corporation; 
• Evaluating available information technology to support recordkeeping needs and requirements of an institution, governmental body, or corporation; 
• Acquiring, controlling, preserving, making available, or promoting use of archival records, whether in electronic, paper, or other form for an institution, governmental body, or corporation. 

PREFERRED QUALIFICATIONS
Special consideration will be given to candidates who possess the following qualifications:

• Participation in the implementation/maintenance of public access and/or records management systems. 
• Participation in the implementation/maintenance of websites. 
• Knowledge and understanding of the standards used to provide access to and manage archival records including EAD, EAC and TEI. 
• Familiarity with XML, XSL and XLST. 
• Demonstration of experience with core archival and records management practices including scheduling/appraisal; archival description and preservation; digital preservation and electronic records; references services to a wide range of users including state and local government agencies, academics, educators, genealogists, local historians, and the general public. 

The starting salary for this position is $52,293 and, at least according to the current salary schedule, the salary will gradually increase to $66,494 based on annual performance advances. These figures are established by a collective bargaining agreement and are non-negotiable; they may also change slightly following the next round of contract negotiations. In addition, the State of New York offers a comprehensive array of retirement, health, and other benefits.

The deadline for applying for this position is 9 February 2016. For more information and application instructions, consult the position description.

Oregon State Archives seeks a Records Analyst 1

Are you an experienced electronic records archivist or electronic records manager? Do you relish the thought of ensuring the continued development of a successful, statewide electronic records management system? Do you live or want to live in the Pacific Northwest? If you answered "yes" to all of these questions, the Oregon State Archives may have a job for you:

This position advises and assists state and local government agencies in records management. This is accomplished in part, but not limited to:

• Design business processes, record types, records classifications and work flow strategies for the maintenance, access and retrieval of data in the Oregon Records Management Solution (ORMS). 
• Act as point of contact for the day-to-day operations of the Oregon Records Management Solution. Develop methods for quality control of the Oregon Records Management Solution. 
• Coordinate the creation, maintenance, retrieval, protection, retention, storage and disposition of all records (electronic and manual) in accordance with State Policy and legal, financial, governmental and historical requirements. 
•  Provide training and general assistance to state and local government agencies regarding effective records management practices. 
• Demonstrate continuous effort to improve operations, work cooperatively with internal and external customers and provide quality seamless customer service. 
• Research and write administrative overviews and program descriptions of state and local government agencies when a schedule is developed or revised providing history and current status. 

In order to be considered for this position, you must have:

• A Master’s Degree in history, public administration, archives and records administration or a related degree that demonstrates the capacity for the knowledge and skills AND 
• One year of professional level experience in records management or archives

 OR

• A Bachelor’s degree in history, public administration, archives and records administration or a related degree that demonstrates the capacity for the knowledge and skills AND 
• Designation as a Certified Records Manager (CRM)

The salary range for this position is $3,365 - $4,899 per month, and the application deadline is 2 February 2016. For more information about this job, the Oregon State Archives, fringe benefits, and the Salem area, consult the very attractive position description.

Ohio History Connection seeks an Electronic Records Archivist

If you have both electronic records management and digital preservation experience and want to live in a Midwestern city that's surprisingly energetic and appealing, the Ohio History Connection would like to hear from you. (I'm an Ohio native, so I'm allowed to say that Columbus -- a city I've repeatedly enjoyed -- is a lot more more interesting that it seems at first glance.) Here's what you need to know:

Summary
This position within the State Archives is responsible for the appraisal, transfer, accessioning, management, description, preservation and access of electronic public records acquired by the State Archives of Ohio.

Essential Duties and Responsibilities

• In consultation with the State Archivist, establish and implement electronic records policies, goals and objectives. 
• Carry out professional archival work focused on the appraisal of, description of, preservation of and access to electronic records transferred to the State Archives. 
• Review options and make recommendations for the accessioning, ingest, potential conversion, storage, preservation of and access to electronic records transferred to the State Archives. 
• Assist in the development of records retention and disposition schedules for government records.  
• Develop and deliver training on electronic records management and preservation. 
• Serve, as required, on national and statewide working groups, committees and task forces such as the Ohio Electronic Records Committee. 
• Serve as liaison between the State Archives and the Ohio History Connection Information Technology staff. 
• Other duties as assigned. 

Supervisory Responsibilities
The Electronic Records Archivist supervises staff archivists in their duties of appraisal, preservation, arrangement and description of electronic records as well as the associated processing efforts of interns and volunteers. Qualifications Education and Experience:

Required:

• Master’s degree in library science, archival administration or information technology. 
• Thorough knowledge of electronic archival and records management principles and practices. 
• Understanding of archival systems, document imaging and conversion systems, document management systems, and records management. 
• Knowledge of metadata standards.
• Experience with electronic records preservation activities.
• Excellent project management skills and ability to carry out essential job requirements and produce efficient and effective results. 

Preferred

• A minimum of four years of records management and/or archival experience and relevant experience managing a successful electronic records program.
• Experience appraising government records.
• Experience conducting archival training and outreach.
• Working knowledge of state and local government organizational structures, operations and functions. 

Certificates or Licensures
Must possess valid driver’s license. Certified Archivist or Certified Records Manager designations, Society of American Archivists Digital Archives Specialist or Certified Document Imaging Architect (CDIA+) certifications preferred.

Language Skills
Ability to follow complex written or oral instructions. Must be able to effectively explain complex records management, archival and information technology issues to non-technical audiences, including staff, associates, government entities and the public orally and in writing.

Mathematical Skills
Requires basic mathematical skills.

Technical Skills
Must have a comprehensive knowledge of archival and records management techniques, electronic records management and preservation practices, document imaging and management systems, and emerging electronic technologies.

Reasoning Ability
Ability to pay attention to detail. Ability to determine and employ the most efficient and effective methods in order to achieve desired results.

Note
Position will remain open until filled. All interested applicants should submit a professional cover letter, resume with salary requirements to: applicant[at]ohiohistory.org or fax to Human Resources at 614-297-2293.

Contact
Human Resources Office
Ohio History Connection
800 E. 17th Ave. Columbus, OH 43211
Fax: 614-297-2293
E-mail: applicant[at]ohiohistory.org

Clayton State University seeks a Director of the Master of Archival Studies Program

If you're a seasoned archivist who has extensive real-world experience working with electronic and analog records, enjoys interacting with students, relishes the thought of taking on life-changing (in a good way!) roles and responsibilities, and live or would like to live in the Atlanta area, you should consider educating the next generation of archivists. Clayton State University is seeking to hire a new Director of its Master of Archival Studies program -- and the program's practice-oriented nature means the position is open to people from outside academe. Here's what you need to know:

Position Summary
The College of Information and Mathematical Sciences at Clayton State University invites applications for the position of Program Director for the Master of Archival Studies (MAS). Started in 2010, this program is an online professional master’s program that focuses on the archival practices for born-digital records. This position is a full-time, tenure –track, 10-month faculty position with part-ingtime summer management duties compensated via a summer stipend.

The Master of Archival Studies program at Clayton State is a fully online program that is moving to asynchronous delivery of instruction. Currently the faculty in the MAS program are housed at the Georgia Archives, adjacent to the campus of Clayton State.

Clayton State University is nationally recognized as a leader in the use of information technology to transform teaching, learning and other aspects of the collegiate experience. Clayton State is a Senior Unit of the University System of Georgia and is fully accredited by the Commission on Colleges of the Southern Association of Colleges and Schools (SACSCOC). The university is located at 2000 Clayton State Blvd., Morrow, GA which is approximately 10 miles south of Hartsfield-Jackson-Atlanta International Airport and 15 miles south of downtown Atlanta. Website: www.clayton.edu.

Qualifications
Required qualifications include:

• Master of Archival Studies, Master of Library Science with archival concentration, MS in Library and Information Science with archival concentration, or Master’s degree in subject area related to archival work with certification in archives;
• Knowledge and/or direct experience with archival practices related to records that are born-digital;
• Evidence of current involvement in scholarly research related to archival practice;
• Eligibility for appointment to the graduate faculty at Clayton State University;
• Technical expertise required for navigating learning and content management systems, digital archiving and preservation software applications.

In addition to the required qualifications, preference will be given to individuals having experience in

• Curriculum and program development in a higher education setting;
• Ph.D. in one of the areas listed above;
• Successful program administration;
• Effective online teaching in an asynchronous environment.

Minimum Education Requirements
Master of Archival Studies, Master of Library Science with archival concentration, MS in Library and Information Science with archival concentration, or Master’s degree in subject area related to archival work with certification in archives.

Responsibilities Summary
Reporting to the Dean, an individual in this position will provide collaborative academic oversight of the program and responsibilities include:

• Developing the two-year course rotation schedule;
• Leading the development and continuous improvement of the curriculum, including development of asynchronous, online courses;
  Coordinating program assessments;
• Serving as the point of contact for recruiting and admission to the program;
  Teaching courses to support the program;
  Advising and coordinating advising for the department;
  Representing the program on the Graduate Affairs Committee and Administrative Council;
  Working collaboratively with the Georgia Archives and other organizations to provide experiential learning and internships for graduate students;
  Other program-related duties as assigned.

This position will remain open until it is filled. However, I imagine that both the university and the successful candidate would benefit by having it willed well before the fall term begins: the current Director is retiring at the end of the summer term, and the new Director will need a little time to get up to speed.

Clayton State University is fifteen miles south of downtown Atlanta, and the offices of on-campus Master of Archival Studies faculty are located within the facility that houses the Georgia Archives. Salary seems negotiable, but the university offers a comprehensive array of benefits. For more information and detailed application instructions, consult the position posting.

In addition, please feel free to contact Richard Pearce-Moses, the current Director of the Master of Archival Studies Program, via e-mail (rpearcemoses[at]clayton.edu) or telephone (678-466-4427) if you have any questions about the position, the program, or the university.

Texas A&M is looking for a Digital Archivist

I've you've got real-world electronic records experience, want to work for a large research university, and live or want to live in central Texas, you just might be Texas A&M's new Digital Archivist:

Texas A&M University Libraries seeks a creative and dynamic professional to join the Texas A&M University Libraries as a Digital Archivist. This is a non-tenure track “clinical” faculty position. Successful candidates will be expected to engage in professional service activities, consistent with the Libraries’ and University’s requirements for promotion.

Reporting to the Director of Cushing Memorial Library and Archives, the Digital Archivist will establish and maintain a digital archiving program in collaboration with the University Archivist, Digital Preservation Librarian, Cushing archivists and curators, and other Libraries units. Responsibilities include: processing, describing, and providing access to born-digital and digitized archival and special collections materials; demonstrate initiative and innovation in developing and implementing processes for archiving current and legacy electronic and digital materials including document, image, and audio/video files, email, web sites, social media; and digital primary materials acquired on formats such as tape, floppy disks, hard drives, Compact Discs, and mobile devices. Additional responsibilities include acquiring and maintaining legacy hardware and software that may be necessary for providing access to digital materials. Working with the University Libraries Preservation unit, the Digital Archivist will aid in the development, documentation, and implementation of a digital preservation plan as it pertains to Cushing Memorial Library and Archives collections. The Digital Archivist will educate and raise awareness of digital archives issues and concerns within the Libraries, as well as contribute to Cushing outreach activities to the campus and community. The individual also participates in committees and administrative groups, as appropriate.

Required Qualifications

• Master’s Degree in Library and Information Science from an ALA-accredited institution (or International equivalent)
• A minimum of two years of professional experience working in the area of digital archiving
• Knowledge of current trends, tools, and protocols in digital archiving and preservation
• Understanding of principles and techniques for archiving of web sites, email, social media, and other online primary sources
• Familiarity with metadata standards relevant to the archival control of digital collection materials such as EAD, Dublin Core, MODS, or PREMIS
• Excellent organizational skills and ability to plan, coordinate, and implement complex projects
• Excellent oral and written communication skills
• Commitment to diversity and to serving the needs of a diverse population

Desired Qualifications

• Knowledge of forensic technologies utilized by the archival or cultural heritage communities for harvesting, managing, and preserving born-digital and digitized archival and special collections material
• Knowledge of legal and ethical issues affecting digital archival and special collections objects
• Experience with Digital Asset Management Systems
• Familiarity with major archival software and tools (e.g., Archon, ArchivesSpace, Archive-It)
• Experience with the creation of online exhibits
• Relevant coursework or certification in the field of Digital Archives

Applications received by 30 March 2015 will receive first consideration. The successful candiadate's salary and faculty ranking will be "commensurate with qualifications and experience." Texas A&M offers a "health plan and paid life insurance; several retirement plans including TIAA-CREF; paid holidays and vacation;" and funding for professional development. For more information and detailed application instructions, consult the position description.

Cornell University seeks a Digital Archivist

If you have theoretical knowledge of and at least some real-world experience with digital preservation, want to work for a large institution that has long been committed to preserving digital materials, and relish the thought of living in an area that has more than its fair share of natural beauty, you need to know that Cornell University's Division of Rare and Manuscript Collections is hiring a Digital Archivist:

Under the supervision of the Assistant Director for Technical Services within the Division of Rare and Manuscript Collections (RMC), the Digital Archivist provides oversight and management of RMC’s digital collections, with a particular focus on born-digital materials. The Digital Archivist will take the lead on developing and documenting workflows for accessioning, stabilizing, arranging, and describing born-digital collections. The Digital Archivist will work closely with colleagues in RMC and other Cornell University Library (CUL) units, in particular Digital Scholarship and Preservation Services (DSPS) and CUL-IT, to ensure coordination and communication around issues of shared interest. Additionally, will participate in RMC’s public services program, facilitating access to digital collections and providing reference services as needed.

The Digital Archivist will work with the University Archivist and the Records Manager in developing policies for Cornell University electronic records, coordinating their acquisition, preservation, and access mechanisms. Will also work with subject curators and donors to assess and appraise digital materials.

In collaboration with technical services staff in RMC, the Digital Archivist will establish policies and workflows for accessioning, describing, preserving, and accessing born-digital materials. Will perform as well as train others to perform preservation tasks related to incoming digital materials, such as creating disk images, performing digital forensics tasks, and collaborating with digital preservation staff in Cornell University Library. Will arrange and describe born-digital archival materials, following archival standards. Will work with CULcolleagues to coordinate the ingest of materials into the digital preservation repository.

In coordination with CUL-IT and DSPS, the Digital Archivist will participate in the ongoing development of access systems for digital collections and born-digital materials. As needed to facilitate management and use, will upload digital collection materials to digital collections platforms for access and/or make access copies for in-house use. Will aid in the development of the Cornell University Library Archival Repository (CULAR) by articulating the workflows and standards employed to the CULAR Manager and development team to assure that appropriate development can be managed within the repository.

The Digital Archivist will also provide reference assistance to researchers, including those requiring access files on obsolete media. Will participate on library-wide committees and will be expected to participate in professional activities related to archives and digital preservation.

Qualifications

• Master's degree from an ALA-accredited program with a concentration in archives management, or equivalent combination of education and experience.
• Demonstrated knowledge of archives and records management theory and practice, including experience processing archival records.
• Knowledge of digital preservation theory and practice, as well as strategies and technologies utilized by the archival community for managing born-digital archival and manuscript material.
• Knowledge of relevant standards for archival description, including DACS, EAD, and EAC-CPF, and familiarity with other metadata standards such as METS and PREMIS.
• Familiarity with web archiving.
• Excellent organizational skills and ability to plan, coordinate, and implement complex projects.
• Excellent interpersonal, oral, and written communication skills.
• Ability to work both independently and collaboratively with a variety of staff in a rapidly changing environment.

Preferred Qualifications

• Two to three years of relevant professional experience, preferably in academic archives. Experience implementing policies, standards, and procedures for stewardship of digital material in an archival or special collections setting.
• Experience with digital archives tools such as BitCurator, FTK, floppy drive controllers (e.g. Catweasel, Kryoflux), writeblockers, Sleuth Kit, fiwalk, and emulators.
• Experience with XSLT and programming languages (PHP, Perl, Python).

To the best of my knowledge, there is no closing date for applications. The position description, which includes a link to Cornell's online application process, says nothing about salary, so I assume that it's negotiable. Cornell provides a comprehensive array of benefits.

Florida State Archives is hiring an Electronic Records Archivist

If you live or want to live in the Sunshine State, have substantial electronic records and information systems experience, and relish the thought of working with smart, dedicated people, you need to know that the Florida State Archives is hiring an Electronic Records Archivist (Archivist III):  

Description of Duties

• Formulates strategies for developing and maintaining a technical architecture for the Division's electronic records and documents programs, including hardware, software, appropriate backup procedures and automated methods for integrity checking. 
• Identifies electronic records held by Florida government agencies, applies archival appraisal criteria to those records to identify electronic records of archival value, and reviews options and makes recommendations for accessing, data conversion, storage, preservation and access for electronic records appraised as archival. 
• Conducts electronic records data conversion, migration, transfer, and/or other tasks and procedures necessary to ensure preservation and access to archival records and documents transferred to the Division. 
• Develops filing arrangements and specialized finding aids, guides, indexes and descriptive materials for electronic public records and manuscript collections. 
• Recommends to and informs Supervisor of processing needs and priorities for electronic manuscript and public records collections. 
• Monitors electronic records management and archival electronic records standards, guidelines and best practices, and makes recommendations for incorporating those standards and practices into the Division's electronic records and documents programs. 
• Monitors state-of-the-art techniques and practices for archival management. 
• Maintains a high level of expertise through training courses, conferences, professional engagement and information exchange, reading, research and/or other appropriate means. 
• Provides technical assistance to Florida government agencies regarding electronic records creation, maintenance, preservation, access and archival transfer, and regarding electronic archival resources and the preservation, management and use of records with extended or permanent retention. 
• Assists in the utilization and maintenance of the Archives' automated archival information systems. 
• Other duties as assigned. 

Education and Experience Requirements

• A master's degree in information technology systems, computer science, or library science with an information systems emphasis, archives management with an information systems emphasis, or a closely related field and two years of professional full time experience in information technology systems/computer science -- OR -- A bachelor's degree and four years of professional full time experience in information technology systems/computer science. 

Additional Requirements

• One year of full time professional experience in a formally established archival program (municipal, county, state, or national historical society, university). 
•  Coursework or workshops in archives or records management outside of a completed degree or certification. 
• One year of full time professional experience providing technical assistance to archives, libraries, or government agencies in long-term preservation of electronic records and/or documents.  
• One year of full time professional experience coordinating programs for the transfer of electronic records and/or documents to a formally established archival or library program. 
• One year of full time professional experience coordinating programs for electronic records data conversion, migration, transfer, and/or other tasks and procedures necessary to ensure preservation and access to electronic records and/or documents. 

Required Knowledge, Skills, and Abilities

• Knowledge of general archival and records management concepts. 
• Effective oral and written communication skills. 
• Extensive knowledge of hardware and software used for electronic document management systems, electronic imaging systems, and desktop applications (personal computers). 
• Extensive knowledge of database management, systems analysis and system development concepts.

The starting salary for this position is $34,501.44, and the State of Florida provides an array of benefits. The application deadline is 26 March 2015. For more information about this job and the application process, consult the position description and the State of Florida's Applicant Guide.

Missouri Secretary of State seeks an Electronic Records Archivist

Missouri's Secretary of State, which oversees the Missouri State Archives, is hiring an Electronic Records Archivist. If you have substantial electronic records and records management experience, want to work with some good people, and would like to live in an attractive small city that's close to one of the Midwest's largest wine producing regions, here's what you need to know:

General Function and Scope of Responsibility

This is a specialized, professional position evaluating the administrative, legal, historical, and fiscal value of electronic records generated by state and local agencies in Missouri. The individual in this position provides professional guidance to state and local government agencies; maintains liaison with staff archivists and records analysts concerning appraisal/description work, automated inventory systems, and standards for both; advises on problems with electronic records retention and disposal; is a primary resource for questions regarding the records tracking system; and performs all other tasks as requested by supervising agency director.  

Examples of Work Performed

• Participates in the development and implementation of records and information management policies and procedures to ensure adequate and accessible records are maintained by state and local agencies. 
• Assists state agencies with the development of records disposition schedules and presents recommendations to the State Records Commission. 
• Serves as information source for state and local agencies concerning retention of electronic records. 
• Develops and delivers training modules and/or presentations to organizations related to the office’s records tracking system and other electronic records issues. 
• Researches trends in electronic records management with emphasis on storage and media. 
• Offers other specialized services to state and local agencies as assigned. 
• Defines concerns to vendors based on feedback from agencies, works with vendor to develop solutions and is the primary tester to ensure solutions meet the needs of agencies. 
• May plan, assign, and supervise the work of clerical staff, interns, and volunteers. 
• Promotes the activities of Records Management, Local Records and State Archives through speaking engagements and participating in professional organizations. 

Required Knowledge, Abilities, and Skills

• Knowledge of records management and records disaster planning standards, principles and practices. 
• Knowledge of the principles and practices involved with the collection and disposition of public records. 
• Knowledge of hardware and software used for electronic imaging systems, document management systems, and personal computers. 
• Knowledge of the concepts, methods, and techniques of project management, database management, and system development. 
• Knowledge of digital preservation standards and best practices including working knowledge of the OAIS Reference Model and metadata standards such as Dublin Core. 
• Knowledge of web-page development and design preferred. 
• Ability to express ideas clearly orally and in writing. 
•  Ability to read, analyze, and interpret industry periodicals, professional journals, technical procedures, and government regulations. 
• Ability to effectively present information and respond to questions from associates, state and local agencies, and the public. 
• Ability of establish and maintain effective working relationships with associates, state and local agencies, and the public. 

Minimum Qualifications

• A master’s degree in information systems, library science (with an information science emphasis), computer science, business, or other related field strongly preferred. 
•  Certified Records Manager designation or the commitment to obtain such. 
• A Missouri Drivers License and the ability to travel statewide.

The starting salary for this position is $3,244 per month ($38,928 per year), and a comprehensive suite of benefits is offered. The application deadline is 2 March 2015. For more information and detailed application instructions, consult the position posting.

University at Albany, SUNY seeks a University Archivist

If you relish the thought of working with awesome people, doing a lot of hands-on electronic records work, and living in or around the capital of the Empire State, the University at Albany -- one of the four research universities within the State University of New York (SUNY) system -- you need to know that UAlbany is hiring a new University Archivist:

The University at Albany Libraries seek to hire a skilled, flexible, motivated and service-oriented librarian to develop an electronic records program, manage archival processing, and provide reference service in the Libraries’ University Archives. Working collaboratively with other members of the Department of Special Collections and Archives, and other campus faculty, staff, and students, the successful candidate will:  provide reference and research service for the University Archives to students, faculty, staff, alumni, and the general public; supervise archival processing of the University Archives in paper and digital formats including arrangement, description, and preparation of EAD-encoded finding aids; plan, develop and implement an electronic records program for the University Archives; manage digital curation and preservation tasks including digital media inventorying, digital forensics, and applying metadata schema for access and preservation; develop ingest and web capture workflows for the acquisition of digital content; train and supervise student assistants and interns to assist in archival processing and digital projects; and contribute to efforts to expand access and use of special collections through exhibits, tours, and other forms of outreach. Tenure-track library faculty at the University at Albany, SUNY, are expected to engage in research, publication, and service to the Libraries, the University, and the profession, as required for promotion and continuing appointment.

Required qualifications

• Master’s degree in librarianship from an ALA-accredited program or foreign equivalent, from a college or university accredited by a U.S. Department of Education or internationally recognized accrediting organization, with a concentration in archives administration or related coursework
• Professional level experience in a special collections or archives environment
• Experience processing, arranging and describing manuscript collections in both paper and digital formats following archival standards, including EAD, MARC and DACS
• Experience providing reference and research service to students, faculty, staff, and the general public
• Strong command of archival theory and best practices, especially as they relate to the particular issues posed by born digital content, computing operating systems, storage systems, and file formats
• Knowledge of digital preservation principles, digital forensics techniques, and knowledge of digital standards such as PREMIS, OAIS, TDR, Dublin Core, METS, and MODS
• Demonstrated ability to work collaboratively with colleagues and constituents in a diverse environment
• Excellent organizational and time-management skills as well as excellent oral and written communication skills
• All applicants must address in their cover letters their commitment to equal opportunity and affirmative action and their ability to work with a culturally diverse population.

Preferred qualifications

• Master's degree in history or related field
• Knowledge of the history of the University at Albany
• Supervisory experience

The successful candidate will be hired as an Assistant Librarian or as a Senior Assistant Librarian; rank will be determined by the candidate's qualifications. Although the job posting doesn't contain any detailed salary information, SUNY faculty are covered by a collective bargaining agreement and the salary ranges for librarian positions are publicly accessible. As of 1 July 2014, the salary range for Assistant Librarians is $40,137-$74,709 and the salary range for Senior Assistant Librarians is $46,003-$91,926. There is at least some room for negotiation within these ranges. 

Summary information about benefits is also readily accessible (FYI, "UUP" refers to United University Professions, the union that represents SUNY faculty).

The closing date for applications is 5 January 2015, and the successful candidate should expect to begin working in April 2015. For more information and detailed application instructions, consult the position description.

Full disclosure: I worked as a student assistant in UAlbany's Department of Special Collections and Archives several lifetimes ago. If you take this job, you'll probably oversee students charged with revising or expanding some of my very bad early finding aids.

E-records job: Brigham Young University

If you have the theoretical knowledge and real-world experience needed to work with both paper and digital materials, possess a solid grasp of the history of Utah, the Mountain West, and the Church of Jesus Christ of Latter-day Saints, relish the challenge of pursuing tenure, are comfortable working in a faith-based environment that has unequivocal expectations regarding student and faculty conduct, and live or would like to live in the Utah Valley, Brigham Young University is seeking to hire a Curator of 21st Century Mormon and Western Manuscripts:

Brigham Young University (BYU), a privately owned and operated university of The Church of Jesus Christ of Latter-day Saints located in Provo, Utah, invites application for the position of Curator of 21st Century Mormon and Western Manuscripts. This is a continuing faculty status track (BYU equivalent of tenure) position. BYU, an equal opportunity employer, requires all faculty to observe the university's honor code and dress and grooming standards. Preference is given to qualified candidates who are members in good standing of the affiliated church, The Church of Jesus Christ of Latter-day Saints.

The Harold B. Lee Library, an ARL Library, serves nearly 33,000 students as well as 2,000 full- and part-time faculty. The library employs 66 faculty, 101 FTE staff and professionals, and approximately 200 FTE students. An average of 10,000 patrons per day use the library's services and collections of over nine million items.

Job Mission
The mission of this position is to identify, appraise, acquire, catalog, and preserve manuscript materials of enduring historical value related to Utah, the Western U.S., and Mormonism following accepted professional standards and practices.

This position is responsible for Mormon manuscripts from 2000 to the present, Trans-Mississippi West manuscripts from 2000 to the present, non-Mormon and non-literary manuscripts from 2000 to the present, local Utah County history from 2000 to the present, and Southeastern Idaho Mormon materials from 2000 to the present.

This position is also responsible for the professional papers program of Brigham Young University.

Major Accountabilities
University Citizenship

• Exemplifies honor and integrity; adheres to the standards of personal behavior outlined in the BYU Code of Honor.
• Supports the Library and University mission, goals, and objectives.
• Observes Library and University policies.
• Promotes collegiality and harmony.
• Mentors, encourages, advises, and collaborates with colleagues.
• Serves on Library, University, and consortia committees that go beyond assigned responsibilities.
• Attends department, Library, and University meetings, including devotionals, forums, and convocations.
• Serves the scholarly/professional community through activities such as:
• Holding office or performing committee service in relevant associations;
• Organizing professional meetings and/or panels; 
• Serving as a referee of scholarship; 
• Editing newsletters or journals; serving on editorial boards; 
• Consulting; 
• or Teaching in academic departments. 

Librarianship: Professional Assignment
Demonstrates effectiveness in specified professional responsibilities within:

• Technology/Digital Projects
• Develop and share expertise with the department in the management of born-digital records. 
• Employ emerging technologies, in cooperation with the Library Information Technology division, as appropriate in the accomplishment of responsibilities attendant to the position.
• Select appropriate materials from the 21st Century Mormon and Western Manuscripts collecting area for digitization or mounting on the Internet.
• Select appropriate materials from the Brigham Young University professional papers program for digitization or mounting on the web.

• Cataloging/Metadata
• Gather data necessary to prepare finding aids, catalog records, and metadata for digital collections. 
• Provide training on content standards for finding aids, catalog records, and metadata for digital collections.
•  Collection Development/Collection Management
  
• Represent the university in acquiring collections through accession, donation, or purchase.
• Negotiate and sign contracts that require the investment of university resources.
• Establish and maintain good relationships with past, present, and prospective donors.
• Travel, as necessary, on department business.
• Create and maintain collection development policies for the 21st Century Western and Mormon Manuscripts collecting area.
• Create and maintain collection development policies for the Brigham Young University professional papers program.
• Appraise collections to determine their relevance to the 19th Century Western and Mormon Manuscripts collecting area.
• Maintain good working relationships with the donors.
• Create and maintain donor files containing notes, acquisition records, preliminary inventories, correspondence, and contracts.
• Conservation/Preservation 
• Arrange collections, both physically and intellectually, according to accepted archival practice. Maintain collection case files containing research notes, inventories, cataloging data, and acquisition records.
• Properly house and store collections to ensure their long-term preservation.
• Identify and record physical locations of collections.
• Faculty Liaison/Promotion
• Work with faculty members to help them understand how to use the materials held in the 21st Century Western and Mormon Manuscripts collecting area and the Brigham Young University professional papers program as part of their teaching.
• Promote the value of archival records of faculty, staff, and administrators.
• Instruction/Information Literacy
• Prepare and present class presentations on Special Collections as requested.
• In collaboration with university faculty, develop and present physical and virtual exhibits drawn from collections in the 21st Century Western and Mormon Manuscripts collecting area. 
• Work with the Faculty Center to present information to Brigham Young University employees on the professional papers program 
• Reference/Research Support
• Respond promptly and efficiently to information requests from the administration, faculty, staff, students, and other researchers.
• Develop and maintain expertise in the archival collections related to the 21st Century Western and Mormon Manuscripts collecting area.
• Develop and maintain expertise in the collections related to the Brigham Young University professional papers program.
• Sets and accomplishes relevant goals within specified professional assignments.
• Participates in committees that are a direct outgrowth of assigned professional responsibilities, including the L. Tom Perry Special Collections Board of Curators.
• Achieves appropriate quantity and quality of work in assigned professional responsibilities.
• Uses sound judgment in decision-making.
• Manages personnel and resources effectively.

Librarianship: Professional Development

• Stays abreast of issues and trends in archives and archival management, born digital archives, Brigham Young University history, Mormon history, and 21st century U. S. history.
• Stays abreast of scholarship in archives and archival management, born-digital archives, Brigham Young University history, Mormon history, and 21st century U. S. history and other appropriate subject areas of expertise.
• Takes courses to enhance professional assignment and/or career opportunities.
• Studies professional literature.
• Attends appropriate conferences and workshops.
• Participates in appropriate professional associations. 

Librarianship: Scholarship/Creative Work

• Collaborates with other faculty in appropriate research endeavours.
• Presents research or innovative/unique information in the field(s) of archives and archival management, born-digital archives, Brigham Young University history, Mormon history, and 21st century U. S. History at conference, workshops, seminars, and/or other professional meetings.
• Publishes significant and original contributions relevant to archives and archival management, born-digital archives, Brigham Young University history, Mormon history, and 21st century U. S. History.
• Curates exhibits that highlight unique library materials with a unified theme and context, providing significant educational opportunities for the campus community.
• Performs other approved scholarship/creative works. 

Qualifications

• Master's degree in Library Science from an ALA-accredited institution with two years archival experience or equivalent Master's degree with archival training.
• Master's or PhD degree in History, preferred.
• Knowledge of strategies, such as digital forensics, and technology developed or adopted by the archival community for managing born-digital archival and manuscript material.
• Society of American Archivists' Digital Archives Specialist certification, preferred.
• Knowledge of legal and ethical issues affecting digital archival and special collections materials.
• Demonstrated disposition to evaluate the application of emerging technologies to the management of born-digital archival and manuscript material.
• Familiarity with archival collections management systems or databases.
• A demonstrated knowledge in Western U.S., Utah, and Mormon History.
• Demonstrated ability to appraise, arrange, and describe archival collections.
• Demonstrated ability with archival and library descriptive standards including Describing Archives: A Content Standard (DACS).
• Ability to supervise students, paraprofessionals, volunteers, and interns.
• Strong skills in communication (writing, speaking, and document editing).
• Skills in computer encoding with HTML and EAD.
• Ability to contribute to the profession through participation in professional organizations and involvement in research.
• Flexibility in adapting to changing departmental and organizational priorities and to ever-changing technological environments.
• Active participation in the archival profession through presentations, articles, committee participation and conference participation.
• Willingness to serve on departmental, library, and university committees.

Review of applications will commence on 21 January 2014, and the successful candidate will likely begin work in August.  Consult the position posting for additional information and detailed application instructions.

Long-time readers of this blog will no doubt realize that my views regarding the moral status and the legal rights of LGBT people -- even the "practicing" ones -- differ fundamentally from those articulated by the leadership of the Church of Jesus Christ of Latter-day Saints. They may also wonder whether posting this position might be construed as tacit acceptance of employment policies that I find discriminatory.  I've wrestled with this issue for a while, and I've decided to table my objections and allow readers to make their own decisions. At least one reader of this blog is well qualified for this job and might welcome the chance to work for a university that is affiliated with her church, and other readers may also be interested in this position.

Moreover, a lot of effort and care went into the crafting of this announcement, and I think that other archivists developing other job postings might find it extremely useful.  I love position descriptions that stress the importance of ongoing professional development, and it's plain that Brigham Young University expects its archivists to keep abreast of and contribute to the development of innovative practices and to remain actively involved in regional and national professional associations. In addition, I find the title of one subsection -- "Librarianship: Scholarship/Creative Work" -- nothing less than delightful. I've always thought of of exhibit development as an educational endeavor, not a creative one, but on second thought I realize that I enjoy developing exhibits because of all of the creative choices available to me. The possibility that the person who takes this job might get to work on "other approved . . . creative works" is also intriguing. Finally, it's barely 2014, but Brigham Young University has the foresight -- and the resources -- needed to hire someone who will specialize exclusively in twenty-first century materials. That's pretty impressive.